~ This position is assigned to our Olympia Office.  A, all positions are currently teleworking daily for the foreseeable future due to the COVID-19 pandemic, however, this position will be occasionally reporting to the office to fulfill duties/assignments ~

This is a part-time, project position that includes benefits and is expected to last two years.

Who we are:
The Pollution Liability Insurance Agency (PLIA) provides an effective and efficient government funding model that helps owners and operators meet financial responsibility and environmental cleanup requirements for underground storage tanks. PLIA has a team of dedicated professionals committed to open collaboration, innovative thinking, and delivering high quality service, to ensure success in meeting our mission.

Who we are looking for:
We are looking for someone that enjoys variety and “wearing many hats.”  You need to be cheerful, adaptable, professional, super comfortable with IT, great at keeping confidentiality, willing to learn new things, and excited about change.

Why YOU would be interested in this position:
Because we are a small agency, you will have many opportunities to develop, grow, and become deeply involved in the work of our department,that you mostly won’t find in a larger agency.  We work hard and truly enjoy what we do while maintaining pride in our work. We are busy year-round. If you enjoy staying busy and like a variety of duties and opportunities to shape those duties, we promise you won’t get bored. Not only will you get variety in the type of administrative work you perform, but you will get to work across all units gaining more experience in both the work and variety of people that you would not experience elsewhere!

If you have a passion for public service, providing excellent customer service, and furthering economic development and environmental soundness, then PLIA is the ideal workplace for you. PLIA offers a dynamic work environment that fosters teamwork, diversity, inclusiveness, and opportunities for continued learning and professional growth.

If this sounds like you, we look forward to meeting you!

Duties

Some of what you will enjoy doing will include:

• Compose and edit correspondence and other reports or written material, reviewing for form, content, and consistency with agency statute, rules and policies. 
• Conduct research and assemble data for use in reports or by supervisor to assist in decision making.
• Assist in the preparation of agency reports and publications.
• Coordinate travel arrangements.
• Organize meetings, including scheduling and notification to meeting participants, preparing agendas, taking and composing notes/minutes, reserving meeting and/or event space, arranging for the provision of meals and/or light refreshments.
• Assist in scheduling meetings for Executive Director and Deputy Director.
• Ensure the Administrative Services Manager is informed of action items, deadlines, priorities, and relevant agency issues.
• Maintain established agency electronic and manual filing systems.
• Assist in the preparation and processing of public records request, including gathering records, redacting information exempt from disclosure, and responding to requests.
• Assist with records management activities by maintaining logs and preparing records for storage and archives.
• Assist customers in understanding basic information regarding agency programs.
• Assist customers with their access to the agency’s Salesforce online community.
• Provide backup on various data review and data entry tasks across agency programs.
• Receive and screen public by telephone or in person; route telephone calls to appropriate employees.
• Provide backup for monitoring and managing agency voicemail and shared email, responding or routing as appropriate.
• Assist with the maintenance of the agency’s asset inventory.
• Provide IT support to coworkers, to include installing software and software updates, troubleshooting password issues, assisting with mobile phone configuration, and other minor IT support issues.
• Maintain and troubleshoot agency equipment.
• Update agency website.
• Provide administrative support to agency personnel.

Qualifications

REQUIRED:

• High school graduation or equivalent.

• Two years of paid clerical experience.

• Experience with Microsoft Office applications such as Excel and Word at an intermediate/expert level.

• Experience with Microsoft Word, Excel, PowerPoint and Outlook.

• Committed to maintaining confidentiality of information and ethical behavior at all times.

• Provide high-standard of professionalism and customer service to internal and external stakeholders.

PREFERRED:

• Bachelor’s degree in business administration, public administration or closely allied field

• Strong organizational skills.

• Experience working in a high production, fast-paced environment meeting stringent deadlines and the ability to change priorities quickly.

• Ability to deal well with competing priorities and challenging clients.

• Knowledge of proper grammatical construction; sentence and paragraph development; basic mathematics.

• Positive and professional interpersonal and communication skills.

• Experience providing basic IT support.

• Ability to work independently or in a team setting.

• Ability to interpret and apply applicable rules, regulations, and policies.

• Ability to apply critical thinking strategies to evaluate and solve problems.

• Experience in serving, communicating and interacting with diverse individuals and groups.

In addition, the selected candidate will also:

• Show respect for others’ opinions and model PLIA’s core values.

• Maintain regular and reliable attendance.

• Successfully complete required training within mandated timeframe.

• Ability to maintain strict confidentiality and ethical behavior at all times.

• Actively promote and participate in agency safety activities and practice safe work methods.

• Accept personal responsibility for the quality and timeliness of work.

• Honor diversity.

Supplemental Information

READ THE FOLLOWING INSTRUCTIONS COMPLETELY:

Please attach the following documents in order to be considered, failure to do so may result in you not being considered for the position:

• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position.
• Current resume, detailing experience, and education.

• You will want to ensure you have a current list of at least three (3) professional references with current contact information attached or available to provide at the time of interview.

NOTE:  The initial screening will be solely based on the contents and completeness of the “duties summary” section of your application in Careers.wa.gov, completeness of the application material submitted, and the supplemental questionnaire.  A resume will not substitute for completing the “duties summary” section of the application. Responses to the supplemental questionnaire regarding work experience must be reflected in the “duties summary” section of the application.

By submitting materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

The Pollution Liability Insurance Agency celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Persons with a disability who need assistance with their application or need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.

The State of Washington is committed to creating a diverse and inclusive culture. We encourage women, veterans, people of color, and persons with disabilities to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, age, gender identity, sexual orientation or any other characteristic protected by law.

Should you have any questions regarding this position or the online application, contact Angie Anderson at (360) 407-8446 or jobs@des.wa.gov