• We are committed to diversity and inclusion. PSP fosters an inclusive environment that encourages all employees to bring their authentic selves to work each day. We strive to hire, develop, and retain a competent and diverse workforce that is reflective of the public and partners we serve.
• We actively engage in climate change by offering Intercity transit commuting options from Seattle and Olympia (no cost to the employee, a generous Reduced Transportation Commute financial incentive and provide agency-paid ORCA cards to all employees. In addition, PSP primarily operates out of its Tacoma location, which is a LEED Green Building with a rain garden.
• We foster a healthy work/life balance by offering flexible/alternative work schedules, and mobile and telework options. (depending upon job duties)
• We are making exciting steps towards modernizing our workplace by providing motivating and inspiring workspaces at three locations that promote creative thought, innovation, and collaboration among co-workers.
• We support an Infant at Work Program that is based on the long-term health values of breastfeeding newborns and infant-parent bonding. Eligible employees who are new mothers, fathers, or legal guardians can bring their infant (6 weeks to 6 months) when returning to work. (Depending upon job duties).

Duties

You will support the agency by ensuring sound financial direction and systems are in place, all state and federal funds are managed in compliance with state and federal law, funds are appropriately and accurately recorded, and management has the information necessary to make sound financial decisions.  The ABPM is the agency’s lead accountant and reports directly to the Fiscal Division Manager.

Some of what you will enjoy doing will include:
Budget:

• Develops the agency biennial and supplemental operating and capital budget requests; is the lead for the creation of the budget documents in conjunction with Small Agency Financial Services (SAFS)
• Preparation of the agency allotment plans for submittal to Office of Financial Management (OFM)
  • Analyze the supplemental and biennial enacted budgets
  • Prepare the agency supplemental and biennial allotments
  • Prepare quarterly allotment adjustments when necessary
• Works with fiscal staff at state agencies to gather data leading to input to OFM on prioritizing state agency budget requests related to implementing the Action Agenda
• Provides fiscal analysis of budget information for use in legislative hearings and the Legislative Fiscal Notes process
• Develops the finance related components necessary to prepare grant requests to the Environmental Protection Agency and other federal agencies
• Monitors legislative decisions to agency budget requests in the Version Reporting System (VRS) and Agency Budget System (ABS)
• Prepares and recast Agency Activity Inventory
• Tracks agency expenditures, forecasts future spending, and provides day to day analysis of the agency spending plan; brings any anomalies and proposed resolutions to the attention of the Fiscal Division Manager
• Creates monthly budget analysis (for State and Federal Budgets) for use by the management team.  This includes analysis of monthly allotment and expenditure data and the development/implementation of reports that staff can use to manage their business line

General Accounting:

• Responsible for agency accounting in the areas of chart of accounts, payroll and grant efforts and supports the Fiscal Division Manager and Chief Operations Officer in forecasting spending and financial needs in these areas.  Tasks include:
  • Develops and maintains an agency code structure that supports multiple funding streams with varying state and federal reporting requirements
  • Develops and maintains master indexes that accurately reflect the agency’s federally approved cost allocation plan
  • Monitors and analyzes direct and indirect expenditures to ensure agency accounting records are accurately recorded
  • Coordinates changes to employee and position account coding with SAFS
  • Establishes and implements a process to reconcile timesheet data to official account records (AFRS)
  • Prepares and adjusts accounting entries to accurately reflect personnel costs
• Federal Grant Accounting Tasks to include:
  • Prepare multiple federal financial reports in accordance with grant requirements
  • Develop and maintain a system to account for federal grant match requirements, including match obtained from other agencies and contractors
  • Monthly reconciliation of federal revenue to expenditures
  • Review and approval of monthly federal revenue draw
  • Develop the Annual Indirect Cost Rate Proposal for submission to the EPA for approval
  • Apply the approved indirect cost rate to agency operations, including contractual agreements
  • Monitor the indirect rate and costs throughout the state fiscal year
  • Develops and updates the agency’s federally-approved cost allocation plan
• State Fiscal Year Close Coordination:
  • Develops and manages timeline for agency tasks and deliverables
  • Communicates and coordinates state fiscal year close activities with agency staff, working with the Fiscal Division Manager.

Qualifications

Success in this position requires that one be a team player, defined as possessing initiative and a driving passion for the work, bringing humility to their job and interactions with others, and having excellent people skills.  

Leadership is expected of everyone in the organization, and is defined as follows:

We are committed to achieving our mission of accelerating and advancing the recovery of Puget Sound. To ensure our success, we are equally committed to running our agency in a high-performance manner that focuses on high-quality products and processes and a collaborative approach. We achieve high performance by:

• Valuing one another, our diversity, and our contribution to the agency and the mission.
• Embracing shared leadership, and empowering all staff, as critical thinkers, to make timely evidence-based decisions in a collaborative manner.
• Promoting learning–and implementing what we learn–by using the adaptive management cycle for both programs and internal operations. Optimizing our human and financial resources

Required Experience, Competencies and Technical Skills:

Any combination of experience, education, and training that would provide the following required level of knowledge and experience:

• Experience in tracking, reporting and projecting agency budget allotments and expenditures
• Experience in interpreting and applying State and Federal fiscal policies
• Knowledge of State and Federal budget processes
• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Knowledge of the State Accounting and Administrative Manual (SAAM)
• Demonstrated analytic skills
• Excellent oral and written communications skills
• Experience in developing cost estimates related to policy or programmatic changes
• Skilled in analyzing compliance with Administrative Requirements and Cost Principles
• Proficient in using a personal computer and intermediate to advanced skills using Microsoft Word and Excel programs
• Ability to interpret and apply Generally Accepted Accounting Principles (GAAP)
• Ability to prepare fiscal analyses and budget recommendations
• Ability to work effectively with senior managers outside of a direct reporting relationship
• Ability to manage competing priorities and ensure deadlines are met
• Ability to work independently and accept personal responsibility for the quality and timeliness of work
• Demonstrated ability to maintain confidentiality in a team environment

Competencies:

• Communicates Effectively: Provide timely and helpful information to others across the organization.  Encourage the open expression of diverse ideas and opinions.  Deliver messages in a clear, compelling, and concise manner.  Actively listen and check for understanding.  Articulate messages in a way that is broadly understandable.  Adjust communication content and style to meet the needs of diverse stakeholders. Model and encourage the expression of diverse ideas and opinions.
• Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.  Focus on highest priorities and sets aside less critical tasks.  Lay out a thorough schedule and steps for achieving objectives.  Make implementation plans that allocate resources precisely.  Look for obstacles and develops excellent contingency plans. Use milestones to diligently track and manage the progress of the work.
• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.  Establish and maintain effective customer relationships.  Anticipate customer needs and provide services that are beyond customer expectations. Use customer insights to drive and guide the development of new offerings.

PREFERRED:

• A Graduate level degree in public administration, business administration, public policy or closely allied field. Certification as an Internal Auditor or Governmental Financial Manager (CGFM)
• Experience using the following state systems:  Enterprise Reporting System; Travel and Expense Management Systems; and Enterprise Contracts Management System.

CONDITIONS OF THE WORKING ENVIRONMENT:

With or without an accommodation, I am willing and able to:

• Work indoors, at a desk/workstation the majority of a work day, in an open office environment with possible conversation and other noise distractions.
• Work in a tobacco-free, drug-free, and alcohol-free environment.
• Work a 40 hour work week.  A flexible work schedule may be considered upon request and supervisory approval, after an initial review period.
• Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evening and weekends, to meet program needs and critical deadlines.
• Occasionally travel throughout the state and nationwide which may include overnight stays, as required, while performing the duties of this position.
• Work in a fast-paced/stressful environment with multiple priorities and competing deadlines.
• Maintain confidentiality regarding information accessed or discussed while performing the duties of the position.

Interact and work with customers (some of whom may be frustrated or distressed) in a positive, friendly, and supportive manner that meets the needs and standards of the office and the agency.Supplemental Information

Application Process – Please read the instructions completely.

We are a small, passionate, mission-driven, team-oriented, and fast-paced agency with an exceptional interdisciplinary staff.  If you enjoy building community and protecting our environment, we encourage you to apply!

Apply here: https://www.governmentjobs.com/careers/washington/jobs/2869080/accounting-and-budget-program-manager-exempt

Intrigued?  As you can see, this isn’t your typical posting where we require you to fill out a long application.  We value your time and would love to hear more about why you are interested in this position.

• A letter of interest, describing how you meet and can demonstrate the qualifications for this position.
• A current resume.
• Three (3) or more professional references, to be included in your profile. Please include at least one supervisor, peer and (if you have supervised staff) a subordinate.
• A few moments of your time to answer only a few supplemental questions attached to this application.

And that’s it!

NOTE:  This agency is committed to anti-bias hiring and practices ‘blind’ resume reviews. Letters of interest and resumes must be submitted in WORD documents in order for staff to redact details that may disclose your identity, gender, age, etc. Do not attach transcripts or other documents that are not requested in the application process or that are password protected.

The initial screening will be solely based on the contents and completeness of the application material submitted, and the supplemental questionnaire. By submitting materials you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.
Do not attach transcripts or other documents that are not requested in the application process, or that are password protected. These type of documents cause errors when downloading application materials and will not be forwarded to the hiring supervisor.

Should you have any questions regarding this position or the online application, contact Angie Anderson at (360) 407-8446 or jobs@des.wa.gov.

The Puget Sound Partnership (PSP) is an equal opportunity employer.  PSP strives to create a working environment that is inclusive and respectful.  It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of our workforce. Persons with a disability who need assistance with their application or that need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.