Some of what you will enjoy doing:  

• Serve as principal assistant to the Special Assistant to the Director including managing calendar and organizing meetings.  
• Act as liaison between the Special Assistant and department staff. 
• Provide communication and administrative support to the Deschutes Estuary Restoration Project team including scheduling all project team meetings.
• Coordinate division travel arrangements, manage equipment and purchasing, provide budget support, and serve as the public records coordinator. 
• Coordinate and actively participate in project-related meetings, workshops, and community engagement activities; transcribe and distribute meeting notes.
• Prepare presentation and meeting materials, distributing them to relevant stakeholders ahead of meetings.
• Maintain and update stakeholder lists and contact information.
• Organize project-related meetings, tours, and field trips with Tribal, local, state, and federal entities, as well as special interest groups; monitor project voicemail and coordinate responses to inquiries and public records requests. .
• Other duties as assigned.

Required Qualifications: 

• High School Graduate or GED.
• Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
  • Note: Formal education may substitute for professional experience year-for-year.
• Advanced competency in operating the most current versions of MS Office, PowerPoint, Excel, and Outlook.
• Outstanding command of the written language, and excellent writing skills, with attention to detail in formatting and editing reports, correspondence, and other documents.
• Ability to communicate effectively, both in writing and verbally, and work effectively with others at all levels.
• Self-motivated individual with a positive work ethic and high standard of professionalism.
• Excellent time management skills and ability to independently plan and manage time effectively, prioritize work and complete assignments timely and accurately.
• Experience supporting managers and maintaining confidentiality when working with sensitive information.

• Bachelor’s degree with an environmental emphasis.
• Three (3) years working at a executive-level administrative assistant role.
• Knowledge of project management, meeting planning and/or management administrative duties.
• Knowledge and understanding of record retention.
• Knowledge of federal, state, tribal and local governments.

• A great total compensation and benefits package; 
• Paid Vacation, Leave, and Holidays; 
• A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program; 
• An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work; 
• Access to several state business resource groups including the Rainbow Alliance and Inclusion Network (RAIN); Veteran Employee Resource Group (VERG); Latino Leadership Network (LLN); Blacks United in Leadership and Diversity (BUILD); Disability Inclusion Network (DIN); Washington Immigrant Network (WIN); and Hawaiians, Asians, and Pacific Islanders Promoting an Empowerment Network (HAPPEN); 
• Supported growth and development opportunities; and opportunities to serve your community through meaningful work.

Please provide the following documents to be considered. Please note that failure to do so may result in your application not being considered for the position: 

• A letter of interest describing how you meet the qualifications for this position as outlined in the job posting
• A current resume detailing experience and education
• A current list of at least three (3) professional references with current contact information

• Background Check Notice:  Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.