Natural Resources Program Assistant
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Salary: Hourly, compensation will be determined based on experience and starts at $29.55 per hour. Location: Snoqualmie, WA (Hybrid work arrangements may be possible in accordance with the Tribe’s Telecommuting Policy). Schedule: Full-time
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Description
The Natural Resources Program Assistant will work with the Tribe’s Environmental & Natural Resources Department, Governmental Affairs & Special Projects Department, and members of the interdisciplinary Ancestral Forest team to support administrative tasks and duties associated with grants, purchasing, operations logistics, events, and other projects as needed.
Essential Duties:
- Perform variety of complex administrative functions for the department and overall tower.
- Support schedule coordination, oversee recordkeeping and expense and report processing tasks.
- Support managers and directors within the tower with managing report schedules and materials including grants and internal reporting needs.
- Research, compile, update, and maintain information related to department projects and programs, prepare correspondence, documents, and reports as needed.
- Provide support with procurement and contract processes including coordinating, preparing, and submitting documents relevant to various internal processes, ensuring a consistent and coordinated approach.
- Collaborate with departments and staff within the Governmental Affairs & Special Projects tower to maintain efficient processes, effective communication, and accurate review records.
- Support departmental logistics including budget and expense tracking, and procurement of goods and supplies.
- Maintain clear records including tracking contracts, purchases, agreements, resolutions, access equipment, and other materials.
- Prepare, organize and track proposals and reports.
- Support communication efforts and projects within the tower for Tribal Member and public audiences through documentation in writing, photo, and video forms.
- Provide general office support.
- Coordinate and plan meetings, as directed.
- Coordinate, plan, and execute events for Tribal Members and the public, as directed.
- Provide support and presence at public events and presentations, as directed.
- Provide support and assistance to the ENR Director and other Directors within the Governmental Affairs & Special Projects tower, as needed.
Additional Duties:
- Conduct research, undertake due diligence efforts, and write reports.
- Undertake special projects and assignments as directed by the ENR Director.
- Provide documentation, records, reports and communication to the ENR Director as necessary.
- The Tribe values its commitment to community service and the well-being of its members. In recognition of this, each employee may be expected to perform duties from time to time which may not be related to their regular responsibilities.
- Other duties as assigned.
Requirements
- Demonstrated skill in organization and time management.
- Demonstrated skill in prioritizing and balancing various assignments and responsibilities as needed through planning, teamwork and collaborating with stakeholders.
- Strong attention to detail.
- Ability to perform multiple tasks accurately and efficiently under time constraints.
- Ability to work both independently and cooperatively.
- Demonstrate excellent professional communication skills both verbal and written.
- Exceptional organization skills with superior attention to details and accurate work output.
- Comfortable learning new technology and working in an environment of continuous improvement.
- Demonstrated ability to use critical thinking to solve problems with minimal supervision.
- Ability to effectively present information and respond to questions from groups of individuals including the public.
- Demonstrated ability in exercising good judgment in areas of responsibility. Identifies or assists in identifying alternative solutions to problems or situations.
- Ability to seek new and improved methodologies for enhancing the effectiveness of the department. Employs imagination and creatively in the application of duties and responsibilities. Is not adverse to change.
- Ability to exercise professional judgment and maintain confidentiality.
- Word processing skills, with speed and accuracy.
- Working with Outlook Calendar and other scheduling platforms.
- Working with online platforms such as Zoom and Teams.
- Knowledge of computer chart, graph, and table formatting.
Education & Experience:
Education:
- High School diploma or equivalent is required.
- Associate or bachelor’s Degree in business, natural resources, or related field is strongly preferred.
Experience:
- Minimum of six (6) years of progressively responsible administrative experience is required.
- Minimum of three (3) years of working experience with federal and state grants, including budget and reporting tasks is required.
- Minimum of three (3) years of working experience with budgets, preparing financial spreadsheets and tracking expenditures is required.
- Minimum of three (3) years of tracking contracts, purchases, agreements, resolutions, access equipment, and other materials for maintaining clear records is required.
- Minimum of three (3) years of preparing, organizing and tracking proposals and reports is required.
- Minimum of three (3) years of schedule coordination, overseeing recordkeeping and expense and report processing tasks is required.
- Demonstrated technical skills in using Microsoft Office and SharePoint technologies at an intermediate level is required.
- Background in environment-related fields strongly preferred.
- Working knowledge of Tribal sovereignty and jurisdictional issues strongly preferred.
- Experience working with or for tribal government strongly preferred.
Certifications/Licenses:
- Valid Washington State Driver’s License.
Other Requirements:
- Must be able to pass a thorough pre-employment background investigation.
- Must agree to be subject to the Tribe’s Controlled Substance and Alcohol Testing Policy to include pre-employment screening.
Work Environment:
Work generally takes place in an office environment within a controlled atmosphere building. Noise levels are typically low to moderate. Remote or hybrid work arrangements may be possible in accordance with the Tribe’s Telecommuting Policy. Weekend and evening hours will sometimes be required.
Tribal Preference:
The Snoqualmie Indian Tribe follows the Tribal Hiring Preference as outlined in tribal policies, including the Tribal Employment Rights Ordinance (TERO). TERO sets forth certain hiring preferences for qualified individuals who are enrolled in a federally recognized Indian tribe, as well as, in some cases, preference for certain family members of those individuals.
Additional Information:
- Hourly, compensation will be determined based on experience and starts at $29.55 per hour.
- This position is a regular full-time position and employment is at will.
Location:
- Snoqualmie, WA (Hybrid work arrangements may be possible in accordance with the Tribe’s Telecommuting Policy).
Benefits:
- First of the month following date of hire – competitive medical, dental, vision, life, and disability insurance benefits for all regular full-time employees.
- After 90 days – 401k retirement plan with employer matching contributions up to 4%.
- Paid Holidays – Up to 18 paid holidays are offered every calendar year, which includes the workdays between Christmas Eve and New Year’s Day.
- Paid Time Off – Employees accrue 12+ days sick and vacation leave respectively. Increases based on years of service.
Additional Perks:
- Additional time off opportunities available including bereavement, military, parental and jury duty.
- Childcare subsidy for children enrolled full-time in the Snoqualmie Tribe Child Development Center.
- Employee discounts at Snoqualmie Casino (tickets/events, gift shop and restaurants), Salish Lodge & Spa (rooms, spa & dining) and Crescent Market (gas discount card).
- Third party perks include movie tickets, theme parks, shows and attractions & more.
- Employee assistance plans.