Salary: $56,676.00 – $76,188.00 Annually
Location: Thurston County – Olympia, WA
Job Type: Exempt
Closing Date: 10/3/2023 11:59 PM Pacific

The Puget Sound Partnership is a non-regulatory state agency leading the region’s collective effort to restore and protect the Puget Sound natural ecosystems. We are also one of the Executive Cabinet agencies under Governor Inslee’s Office. The Partnership brings together hundreds of partners to mobilize action around a common agenda, advance Sound investments, and advance priority actions by supporting partners.

Position Details
This full-time unrepresented position is exempt from civil service law and has an official duty station at our Headquarters building in Olympia, Washington. Within the organizational chart, this position is a member of the Internal Operations Division, and reports to the Lead Budget Analyst.

The Internal Operations Division supports the core functions of the agency by providing Fiscal, Human Resources, Administrative, and IT services. Additionally, it is the central point for all Environmental Protection Agency (EPA) program management. 

Work Location
The Partnership offers a modern hybrid work environment, which includes both remote and office settings in Olympia and Tacoma. Although it’s not an official duty station of the Partnership, the agency currently utilizes a co-work space at a location in Seattle as a drop-in work environment option for staff.
 
All staff are required to report for in-person work in group settings or for in-person work at an office building at least once a week or for a specific number of hours monthly, including this position. You may be required to work more frequently in an office setting than others if you’re unable to effectively conduct work remotely or as business needs arise. You will be expected to report to the Olympia office on your first day of employment for onboarding.
 
Travel throughout the Puget Sound area occasionally will likely be necessary and may not be eligible for mileage reimbursement depending on where you reside and the destination of the meeting. The Partnership offers agency vehicles for all staff when traveling to meetings, conferences, or other work-related events that are not part of the employee’s regular commute. Use of the vehicle and a gasoline card for fueling is at no cost to the employee.

Salary
The annual salary range of compensation for this position is between $56,676 – $76,188 depending upon qualifications, although the expected hiring salary will typically be less than the top of the range to allow for growth and development movement. Bonuses, benefits, and/or additional pay may be available based on recruitment, retention, and incentives approved through legislative acts.

Who should apply
We are looking for someone that meets the experience and education requirements listed below, but we also are looking for lived experience. Please consider applying if your lived experience meets the competencies of the requirements.

We encourage applicants from outside of Washington to apply! The successful candidate would be required to relocate to Washington state within 30 days of the appointment date. 

The expectation of this position’s starting appointment date is as soon as possible and no later than 60 days from the acceptance date of an employment offer from the Partnership. 

Some of duties include:
Budget:

  • Track budget performance and provide monthly budget to actual expenditure reports, perform detailed analysis, and provide narratives and recommend corrective actions.
  • Coordinate directly with the Lead Budget Analyst, Fiscal program staff, and managers of assigned programs providing them with data, analysis, and recommendations to achieve program and agency objectives through the allocation and control of agency resources.
  • Monitor, analyze, and report monthly operating, travel related spending to Lead Budget Analyst, and assigned programs to ensure expenditures are in compliance with work plan budget.
  • Coordinate the fiscal note process for assigned programs and is responsible for gathering program assumptions, writing fiscal notes, soliciting the review of fiscal notes by Lead Budget Analyst, and coordination with Office of Financial Management staff.
  • Lead and support spending plans and program allotments by coordinating with assigned program, the Lead Budget Analyst and the Accounting and Budget Program Manager (ABPM).
  • Analyze and process indirect JVs and update indirect JV log.
  • Analyze and process Federal expenditure draw via Automated Standard Application Payment (ASAP) system; report and review revenue drawn to date for the agency.

Fiscal:

  • Independent manage agency account payables, leave accounting, and receivables:
    • Receive and analyze documentation to determine amounts owed to or by the agency.
    • Contact vendors or customers to explain and resolve issues.
    • Verify to assure the appropriate account coding for payment documents based on supporting documentation and the agency chart of accounts.
    • Create invoices and the supporting documentation needed to bill other agencies.
    • Process payments for operating invoices.
    • Audit and reconcile payment register with A45 batches submitted to Small Agency Financial Services (SAFS).
    • Review and verify contractual and agreement financial records are complete, accurate, secure, and appropriately identified for records retention and retrieval requirements.
  • Independently manage the travel reimbursement processes:
    • Review all agency travel reimbursement requests submitted through the Travel and Expense Management System (TEMS) for accuracy and compliance with applicable state and federal requirements; approve, and process for reimbursement.
    • Determine the appropriate account coding based on supporting documentation and the agency chart of accounts.
    • Determine if required authorizations and supporting documentation are accurate and in compliance with agency policy.
    • Serve as the TEMS administrator for the agency.
  • Purchase/Travel card custodian and processes for the agency:
    • Administer and control use of the purchase cards.
    • Reconcile the purchase card log to the monthly statement.
    • Identify, research, and resolve discrepancies.
    • Prepare transaction coding sheet, gather supporting documents, and process monthly statement for payment.
  • Timesheets:
    • Submit timesheets and leave requests for Executive Director (as needed) to SAFS per pay period.
    • Audit and reconcile timesheets using payroll reports, addresses discrepancies, and works with agency staff to resolve issues.
  • Monitoring and close out activities:
    • Assist with year-end process related to agency payables and receivables, including communicate deadlines to staff; analyze fiscal data to establish year-end accruals; and research related to general ledger activity.

Required Education, Experience, and Competencies:

  • An Associate degree from an accredited college or university involving major study in business administration, public administration, accounting, economics, or statistics; AND
  • Three (3) years of professional experience in budgets, management, or program analysis.

OR

  • A Bachelors’ degree from an accredited college or university involving major study in business administration, public administration, accounting, economics, or statistics; AND 
  • One (1) year of professional experience in budgets, management, or program analysis.

OR

  • Five (5) qualifying years of professional experience in budgets, fiscal management, or program analysis may substitute for education and experience above.

Additional Required Qualifications:

  • Proficiency in Microsoft Office Excel, Word, and Outlook.
  • Ability to effectively communicate orally and in writing.
  • Ability to analyze and reconcile complex fiscal data.
  • Ability to work independently and as part of a team.
  • Ability to prioritize tasks by importance and deadline.
  • Commitment to advancing justice, equity, and inclusion efforts.
  • Ability to:
    • Adapt to technical changes and other changes in the work environment. 
    • Respond quickly to new ideas, responsibilities, expectations, trends, strategies, and other processes. 
    • Develop other soft skills like communication and interpersonal skills.

Enterprise Diversity, Equity, and Inclusion Competencies:

  • Commitment to a Respectful Workplace: Willing to be exposed to, know and understanding the language and concepts of diversity, equity and inclusion and be committed to being part of creating, maintaining, and improving a diverse, equitable, respectful and inclusive workplace. 
  • Self-Awareness: Engages in self-reflection, lifelong learning and growth.
  • Cultivates Mutually Beneficial and Trusting Strategic Partnerships: Conducts self in a manner that builds trust, enhances work relationships and meaningfully partner and engage with those they serve and serve with.
  • Inclusive Excellence and Allyship: Demonstrate that all people are valued and engaged as members of the group, team, organization, or community through equitable, inclusive and respectful behavior.
  • Measuring for Success and Improvement: Develop, implement, evaluate and continually improve strategies that promote equity and inclusion.  

Conditions of the Working Environment:
   With or without accommodations, I am willing and able to:

  • Work indoors, at a desk/workstation the majority of a workday, in an open office environment with possible conversation and other noise distractions 
  • Work in a tobacco-free, drug-free, and alcohol-free environment
  • Work a 40-hour work week (A flexible work schedule may be considered upon request and supervisory approval, after an initial review period)
  • Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evenings and weekends, to meet program needs and critical deadlines
  • Occasionally travel throughout the state, which may include overnight stays, as required, while performing the duties of this position
  • Work in a fast-paced environment with multiple priorities and competing deadlines
  • Maintain confidentiality regarding information accessed or discussed while performing the duties of the position
  • Interact and work with partners and staff in a positive, friendly, and supportive manner that meets the needs and standards of the office and the agency.
  • Permanently reside in Washington state throughout employment and available to report in person at Puget Sound agency offices and meetings on a weekly basis. If the successful candidate is currently living outside of Washington, relocation must occur within 30 days of the appointment date. 

Preferred Education, Experience, and Competencies:

  • Master’s degree or higher, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and at least four years of relevant professional experience.
  • Knowledge of the State Accounting and Administrative Manual (SAAM).
  • Knowledge of state travel rules and regulations (SAAM Chapter 10).
  • Knowledge of state purchasing and procurement laws.
  • Knowledge of state financial systems and databases (e.g., Travel and Expense Management System (TEMS), Enterprise Reporting, WEB Intelligence and Enterprise Reporting (ER) Training, Human Resource Management System (HRMS), Agency Financial Reporting System (AFRS) Training, AFRS Basics and Financial Toolbox, AFRS Selecting Transaction Codes, AFRS Consolidated Annual Financial Report).

Application Information 
Please attach the following documents in order to be considered; failure to do so may result in you not being considered for the position:

  • A letter of interest that describes why you are a compelling candidate and how you meet the specific qualifications for this position. If you’d like lived experience to be considered in lieu of any education or professional experience, please include how that lived experience is equivalent to any of the educational or professional experience requirements. You are welcome to include the name and pronouns you would like to be referred to in your materials and we will honor this as you interact with our organization. 
  • Current resume, detailing experience, education, and relevant skills or talents

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/4208762/fiscal-and-budget-analyst-exempt

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