Salary: $40,512.00 – $53,964.00 Annually
Location: Thurston County – Lacey, WA
Job Type: Full Time – Permanent

The Spill Prevention, Preparedness, and Response (SPPR) program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position is located in our Headquarters Office in Lacey, WA.  We are looking for applicants with the ability to take initiative, balance multiple assignments and provide great customer service, as well as someone who is highly motivated and thrives in a team environment.
 
In this role, you will be performing high level administrative and secretarial support duties for the Spills Program, Preparedness, and Statewide Resources sections, management team, and staff. You will support the program goal of timely and accurate enforcement actions when spills occur.

Agency Mission: Ecology’s mission is to protect, preserve and enhance Washington’s environment and to promote the wise management of our air, land and water for the benefit of current and future generations.

Program Mission: The Spill Prevention, Preparedness, and Response (SPPR) Program’s mission is to protect preserve, and restore Washington’s environment. The Spill Program’s vision is to create a zero spills world.

Tele-work options for this position: This position will be eligible for up to a 80% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.

Application Timeline: This position will remain open until filled, we will review applications on September 13, 2023  In order to be considered, please submit an application on or before September 12. If your application isn’t received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date. 

What makes this role unique? 

In this role, you will support the Statewide Resources Section of the Spills Program. This section is the support section for the program and consists of staff in highly diverse expertise. You will support the enforcement team to ensure enforcement actions are processed accurately and in a timely manner.

What you will do: 

• Review correspondence and documents for formatting, organization, clarity, spelling, grammar, punctuation, and consistency. Refer to agency and program policies and procedures to meet agency communication standards. Ensure that documents and email messages are created with digital accessibility in mind.
• Schedule virtual and in person meetings and coordinate facility needs for meetings, trainings, conferences, and workshops. 
• Assist with travel arrangements for program staff; review and process travel expense vouchers.
• Maintain Statewide Resources Section Manager/Unit Supervisor’s calendars via Outlook. Assist with management of the Program Manager’s, Program Manager Assistant’s Calendars as needed or requested.
• Assist with coordination of personnel recruitment tasks.
• Assist Statewide Resources Section Managers with the annual evaluation process.
• Maintain confidentiality at all times.

Required Qualifications:

A High School Diploma or GED AND Four (4) years of experience and/or education as described below:
 
Experience: in office/clerical, secretarial, bookkeeping, accounting, or general administrative office work.

Education: Formal college level education with a major study in business administration, public administration, or closely allied field.

See chart below for a list of ways to qualify for this position: 

OR

One (1) year of experience as an Administrative Assistant 2, at the Department of Ecology.

Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, Access, Visio, Adobe Acrobat Pro.
• Extensive experience with using Outlook for scheduling meetings and responding to electronic mail and SharePoint.
• Demonstrate performance as dependable, flexible, and willing to accept responsibilities without prompting.

Application Instructions:
It’s in the applicant’s best interest to submit all of the documents listed below. Applications without these documents may be declined.
A cover letter describing why you are interested in this position.

• A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
• Three professional references.

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/4187987/administrative-assistant-3