Salary: $4,282.00 – $6,349.00 Monthly
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Closing Date: 8/7/2023 11:59 PM Pacific

Serve as the budget analyst for Capital and Asset Management Program (CAMP), and provide detailed budget analysis to lead senior management and staff in planning, developing, implementing, and tracking allotments and expenditure from multiple fund sources. This position works extensively with the operating and capital budgets.

Applicants may be hired at the Budget Analyst 2 or Budget Analyst 3 level. If hired as a Budget Analyst 2, you will embark on a training plan. Once you have successfully completed the in-training program, you will advance to a Budget Analyst 3. 

Depending on which level you are hired at, your salary range will be as follows:

Budget Analyst 2 – $ 4,282.00 –  $5,756.00 Monthly

Budget Analyst 3 –  $4,723.00 –  $6,349.00 Monthly

In this dynamic role, you will guide conversations around opportunities and risk in the management of CAMP’s operating and the agency’s capital budgets.

With your experience you will serve as quality control for capital projects addressing ongoing operating costs in estimates and submitting decision packages.

Through collaboration and teamwork, you will provide training and assistance to program staff on the use of agency financial systems and budgeting best practices.

Serve Washington by empowering program staff to ethically maximize all available resources in the management of capital projects on state managed lands, hatchery renovations and construction, and upkeep of Agency-wide buildings.

We are seeking a candidate with demonstrated values matching those of WDFW: Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

Duties

Capital Budget Management: 

  • Create spending plans and allotment adjustments to ensure compliance with control totals, Contracts and Projects System (CAPS) Financial, and activity-based cost allocations for accuracy.
  • Track contracts and capital projects through monthly reporting.
  • Create journal vouchers to move the costs from the business lines to identified master indexes to ensure compliance with regulations regarding specific funding.

Operating Budget Management: 

  • Provide consultative planning and detailed analysis to program staff in the development and monitoring of annual and biennial budget allotments of multiple fund sources.
  • Create spending plans and allotment adjustments to ensure compliance with control totals, CAPS Financial, and activity-based cost allocations for accuracy.
  • Provide recommendations for agency business and budgeting operations and facilitate the solution as required.

Chart of Account (COA) Management:

  • Develop and implement a COA structure every biennium that supports the distribution of operating and capital appropriations in a way that adheres to agency processes related to budget management, contract management, distributed costs, and cost allocation.
  • Review, assign and submit coding requests for new master index and program index codes and monitor for accuracy. 
  • Create AFRS coding for new work projects and makes corresponding updates in the chart of accounts. 

Budget Development:

  • Uploads the agency capital budget request into the Capital Budget System (CBS). Identifies the correct activity inventory for proposed projects, provides final verification of estimated expenditure costs, and serves as the final review for requests.
  • Develop assigned Maintenance Level decision packages to determine if additional funding is required. If analysis supports a request, further develop into a decision package and upload request into the Agency Budget System under the agency’s session workspace.

WORKING CONDITIONS:

  • Work Setting, including hazards:
    • Work is generally performed in a hybrid in-office or remote environment.
    • Position requires extensive computer and phone use.
  • Schedule:
    • This position is full time, working 40 hours per week, Monday-Friday.
    • Able to work a flexible schedule upon supervisor’s approval. Schedule may occasionally be altered by supervisor to accommodate workload periods while keeping a 40-hour work week.
  • Travel Requirements:
    • Minor travel may be required throughout the State for work to attend trainings, meetings, and conferences.
  • Tools and Equipment:
    • Standard office equipment.
  • Customer Interactions:
    • Requires frequent contact with customers, who are primarily internal Program staff and project managers, via phone, email, and in person.

REQUIRED QUALIFICATIONS:
 
This Budget Analyst 3 (In-Training) provides mentoring and career development opportunities for candidates with limited experience.
 
Candidates will be hired as a Budget Analyst 2 or Budget Analyst 3, dependent on qualifications.
 
Required Qualifications for the Budget Analyst 2:

  • Bachelor’s Degree in business, public administration, accounting, economics, statistics, or relevant field; and one (1) year of professional (paid or volunteer) experience in accounting, budget, finance, or public administration.

Or

  • Current or recent experience as a Budget Analyst 2.

Or

  • Equivalent education/experience. 

Please note:

  • Additional qualifying experience in professional accounting, budgeting, finance, or public administration may substitute year for year of education.
  • A master’s degree in a related field may replace two (2) years of experience.

Required Qualifications for the Budget Analyst 3 (Goal Class): 

  • Bachelor’s Degree in business, public administration, accounting, economics, statistics, or relevant field; and a minimum of three (3) years of professional (paid or volunteer) experience in accounting, budget, finance, or public administration.

Or

  • Current or recent experience as a Budget Analyst 2.

Or

  • Equivalent education/experience.

Please note:

  • Additional qualifying experience in professional accounting, budgeting, finance, or public administration may substitute year for year of education.
  • A master’s degree in a related field may replace two (2) years of experience.

PREFERRED QUALIFICATIONS:

  • Two (2) years’ experience in a Washington State Agency performing budgeting, accounting or program management related duties and a bachelor’s degree involving major study in business, public administration, accounting, economics, statistics, or closely allied field.
  • Experience with Washington State’s capital and operating budgets.

Knowledge, Skills, Abilities and Behaviors:

  • Knowledge of Generally Accepted Accounting Principles (GAAP), the Office of Financial Management (OFM) regulations, and relevant federal regulations. 
  • Knowledge of basic budget development, and of legislative processes and practices, including the fiscal note process.  
  • Knowledge to communicate with external/internal stakeholders in a regulatory environment. 
  • Knowledge of state financial systems including: Novatus, AFRS, ABS (TALS, BDS, CBS), Enterprise Reporting, and Web Intelligence. 
  • Knowledge of Excel and Word and proven ability to use other financial software programs. 
  • Skill in creating spreadsheets, importing data from other sources, and creating tables and graphs from spreadsheet data. 
  • Skill in performing complex numerical calculations. 
  • Ability to consistently follow applicable budget guidelines, WDFW policies, state and federal regulations, principles, and standards. 
  • Ability to conduct sound and detailed analyses from both a programmatic and a fiscal perspective. 
  • Ability to practice collaborative problem solving, maintain open communication among staff, and allowing flexibility for creative and innovative input from others. 
  • Ability to communicate complex budget issues orally and in writing to a variety of audiences and provide training and guidance on these issues. 
  • Ability to prioritize workload to meet critical deadlines, and to work well independently and on teams. 
  • Ability to work in a team environment, always treating all team members and other customers with respect. Respectfully listens to the advice and ideas of others and make decisions that reflect well on the Department and the Budget Office. 
  • Ability to exhibit integrity and honesty and to maintain confidentiality.

To Apply

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

  • A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
  • A current resume. 
  • Three professional references. 

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/4132083/capital-asset-management-budget-analyst-budget-analyst-3-in-training-perman

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