Salary: $3,401.00 – $4,541.00 Monthly
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Department: Conservation Commission
Job Number: 2023-SCC-001
Closing: 3/7/2023 11:59 PM Pacific
Who we are
The Washington State Conservation Commission (SCC) is a non-regulatory state agency that supports and coordinates our state’s 45 conservation districts and administers voluntary conservation programs. Together, the SCC and conservation districts provide incentive-based services that empower people across Washington to take actions that keep natural resources and working lands healthy for all.
What you will be doing
You will contribute to the Agency’s mission, vision and strategic objectives by the operation and implementation of agency programs, grants and accounting services ensuring the aforementioned are in compliance with state and federal laws. The position provides direct assistance to the state’s 45 conservation districts in the development, maintenance, and closing of grants values.
Duties
Some of the duties include:
Program Management:
- Responsible for providing professional level support of grant management, program
- Review & Analyze district project submittals for linkages to Commission policies, programmatic guidelines and funding.
- Provide programmatic guidance with Financial & Regional Management teams to ensure coordination and integration of deliverable to both internal & external stakeholders.
- Provide information and technical assistance to district/program participants, staff and outside entities regarding program content, policies and activities and recommends alternative courses of action.
- Work with Program Managers to assist with monitoring program activities in relation to established program goals; within established program parameters, determines variances from program standards.
- This position has delegated program authority regarding critical water quality programs legislatively appropriated. And is responsible for developing, advising and implementing objectives that align with the agency strategic plan and programmatic guidelines.
- Serves as a backup financial representative for the Conservation Districts Statewide Database System (CPDS)
- Assists with ongoing training for district staff on the use of the CPDS
Grant and Financial Management:
- Responsible for providing professional level support of grant management, program management and financial management to our Capital and Operating Funded grants programs
- Approve and process grant vouchers:
- Addenda
- Amendments
- Budget Revisions
- Close out Notifications
- Process vouchers for payment by entering data into the SCC Financial Database completely, accurately, and timely.
- Verify the underlying documentation supports claimed amounts and meets payment eligibility requirements, including SCC policy and procedure manual, SAAM, and BARS manual.
- Follow up with Regional Managers regarding any identified concerns with vouchers or project status.
- Other duties as assigned
Qualifications
Required Qualifications:
Bachelors degree in business administration, accounting, or related field or equivalent education/experience.
-OR-
Experience in accounting, professional administrative work, or other relevant experience, may substitute (year for year) for education.
Required Knowledge, Skills and Abilities:
- Demonstrated proficiency in writing and editing.
- Ability to track multiple activities, projects, and tasks at the same time.
- Skill and ability to analyze an existing process, identify areas in need of improvement, and develop steps that will improve the efficiency and effectiveness of a data management system.
- Able to participate in statewide travel, with occasional weekends and/or multiple days.
Preferred qualifications:
- Awareness of purposes and activities of Washington State’s 45 conservation districts.
- Knowledge of State laws, regulations policies, and other applicable guidelines.
- Excellent facilitation, collaboration and communication skills, especially in writing and editing documents.
- Demonstrated interpersonal skills with the ability to work with collaborative groups.
- Knowledge of basic administrative procedures, office practices, and correspondence preparation.
- Ability to operate general office equipment.
- Ability to identify and utilize a variety of mathematical techniques to form conclusions and/ or solve practical problems.
- Ability to use a computer and software such as the Microsoft Office Suite (Outlook, Word, Excel, etc.) to create, format, edit, preview, print and save documents.
- Knowledgeable in generally accepted accounting principles (GAAP), and Federal and State regulations (i.e. procurement, accounts payable and/or payroll) such as the Washington State Office of Financial Management (OFM) State Administrative and Accounting Manual (SAAM) or equivalent.
- Ability to proficiently operate accounting software programs.
- Skilled in preparing complex financial reports and statements
To APPLY
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
- A letter of interest, (no more than 2 pages) explaining how you have prepared yourself for this position.
- A current resume or CV, detailing experience, and education
- A current list of at least three (3) professional references with current contact information
To Apply: https://www.governmentjobs.com/careers/washington/jobs/3917109/program-specialist
NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section of the application. Please do not refer to resume for detail, or your application may be disqualified.
- COVID Vaccination Requirement: Per Governor Inslee’s Directive 22-13.1, state employees must be fully vaccinated. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. Please reach out to the HR Office at HRVV@des.wa.gov if you need information on medical or religious accommodation. Please do not attach your vaccination verification to your application as it will be removed. Details on how to proceed with verification or accommodation will be provided once a conditional offer has been made.
Opportunity for All: The Washington State Conservation Commission celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information: For questions about this recruitment or to request a reasonable accommodation in the application process, contact Ebony.Ware@des.wa.gov or email jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
To Apply: https://www.governmentjobs.com/careers/washington/jobs/3917109/program-specialist
