Salary: $3,734.00 – $5,013.00 Monthly
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Department: Dept. of Fish and Wildlife
Job Number: 2023-00839
Closing: 2/1/2023 11:59 PM Pacific
Human Resources Division
Olympia, Washington – Thurston County
This recruitment is posted until February 1, 2023 – the first review of applications will take place January 25, 2023. We encourage you to submit your application materials as soon as possible. The Hiring Manager reserves the right to close the posting at any time when a selection has been made.
Duties
Prepares and processes personnel actions for resignations, terminations, new hires, promotions, transfers, reallocations, extended leaves, etc. with associated data-entry keying requirements:
- Receives approved HR Action forms, verifies information, and prepares for data entry.
- Accurately and in accordance with timetable enters information into the (SAP) Human Resource Management System (HRMS) by prioritizing workload and using effective dating as efficiency tool.
- Sends copies of screens with brief description of hiring action to Payroll and IT for audits and for final processing of actions.
- Prepares variety of HRMS reports for monitoring of tasks, Periodic Increment Dates (PIDs), employee status, etc.
Processes new hires and separating employees:
- Prepares appointment letters (electronic mailing issued for most notifications, communications and file copies to supervisors, managers, and directors).
- Researches employees’ state employment history for periodic increment applicability or audits for inaccuracies.
- Enters into HRMS, creation, reallocation, abolishment, and relationship changes to positions.
WORKING CONDITIONS:
- Work Setting, including hazards:
- Work is performed in a confidential office setting, work is fast-paced and high-volume.
- Schedule:
- Typical schedule is 8:00 a.m. – 5:00 p.m., Monday – Friday.
- Workload demands may require work outside the assigned work hours and adjustment of work schedules.
- Travel Requirements:
- Occasional travel may be required throughout the State to attend trainings, meetings, and conferences.
- Tools and Equipment:
- Computer hardware, software, and general office equipment.
Qualifications
REQUIRED QUALIFICATIONS:
- Four (4) years of office experience.
OR
- A Bachelor’s degree with focus on business, human resources, social or organizational behavioral sciences, or a related field.
OR
- Equivalent education/experience.
PREFERRED QUALIFICATIONS:
- Six (6) months of experience using the State’s Human Resource Management System (HRMS) payroll software or a similar software.
CONDITION OF EMPLOYMENT: WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials – your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes.
Supplemental Information
Please note: Failure to follow the instructions below may lead to disqualification. In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
IMPORTANT NOTES: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:
- Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
- Include your name as it appears on your application in careers.wa.gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.