OPEN: December 15, 2022 (OPEN UNTIL FILLED)     
INITIAL REVIEW DATE: December 28, 2022
ANNUAL SALARY: $94,918 – $115,540

Job Summary
Full position description is available at the Human Resources Office. Contact information below.

The Superior Court Deputy manages, plans and directs the operation of Superior Court administration, as well as provides technical assistance to Superior Court Judges in planning and administering court programs; coordinating court activities through subordinate personnel; using knowledge of court and judicial department operations, goals, policies and procedures to manage and supervise the Therapeutic Courts, the general Superior Court, and the Juvenile Court, including the Juvenile Probation and Juvenile Detention; and ensuring the effective and efficient utilization of personnel, funds, materials, facilities, and time to accomplish short-term and long-range goals.

Examples of Duties
(Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)

Directs and manages the administrative work of the Court to permit the maximum allowance of Judges’ time for judicial work.

Manages and coordinates the activities of the Court support operations staff by participating in staff selection, planning and organizing workloads and assignments, conducting performance evaluations, monitoring and resolving grievances and other personnel matters and providing training to employees to ensure effective delivery of services by the department.

Implements policies, procedures and performance standards to assure efficient and effective departmental operation that follows state law, court rules and Superior Court goals and objectives.

Reviews and analyzes existing practices and procedures to recommend improvements and changes as warranted.

Monitors state and federal laws to ensure Court administrative operations comply.

Oversees the preparation and distribution of a variety of reports and documents to ensure they are accurate and timely.

Supervises and coordinates the proper retention and storage of records and court documents to ensure compliance with relevant regulations and statutes.

Oversees the creation, adjustments and implementations of the Court schedules to ensure accommodations are made for judge, attorney, clerk and support staff schedules.

Oversees case flow management to monitor criminal and civil cases and trials; oversees the monitoring of cases and adjustments of caseloads and courtrooms; oversees the assignment and management of appeal case flow, ensuring the production of Verbatim Reports of Proceeding in a timely manner.

Performs general administrative duties to assist the Judges including overseeing the preparation of Court orders.

Provides liaison between Judges and the various Court support staff ensuring good working relations.

Coordinates activities with other department managers, elected officials, other county departments, outside agencies and organizations.

Oversees the preparation and administration of budgets for the Superior Court, Family Law Facilitator, Family Court, Therapeutic Courts and Juvenile Court, including Juvenile Probation and Juvenile Detention, along with other Funds, including Grants and other Programs as directed by the Superior Court Judges, based on staffing and resource requirements, cost estimates, and objectives and goals.

Ensures the monitoring and documentation of expenditures to maintain compliance with approved budget and staffing levels. Coordinates purchases including equipment and supplies.

Education and Experience
Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. A typical way to obtain the knowledge and abilities would be:

A Bachelor’s degree or greater from an accredited college or university with major course work in business, court administration, or a related field;
-and-
Six years of progressively responsible experience, including two years of supervisory experience, in a law office or in the court system.

Licenses and Certifications
Valid Washington State driver’s license

Completion of core competency classes through the National Center for State Courts. If the Incumbent is not already certified, certification must be completed within one year of hire.

Application & Selection Process
Applicants are required to submit a Mason County Application: https://masoncountywa.gov/forms/human-resources/mc_job_application_web.pdf

The completed application may include additional pages of employment history using the application format, and a resume may be attached. The completed application will be used as the primary document to determine if minimum qualifications are met for this recruitment. Misrepresentation, incomplete, or inaccurate entries may be the cause of application rejection, removal from the employment list, or discharge from county service. Applicants will be screened based upon education and experience, and the top candidates will be scheduled for interviews. Selection factors will include demonstrated knowledge and abilities for the particular position.

Only those candidates chosen for interviews will be contacted. Please read the reverse side for additional information. This selection process may be subject to change.

Return Applications to: Mason County Human Resources

Mailing Address – 411 North 5^th Street, Shelton, WA 98584

Physical Address – 423 North 5^th Street, Shelton, WA 98584

humanresources@masoncountywa.gov       
Phone-(360) 427-9670 X 290

Equal Opportunity – Affirmative Action Employer & Drug Free Work Environment

This information does not constitute an expressed or implied contract or offer of employment. Any provision contained herein may be modified and/or revoked without notice.

Application Instructions – Carefully read the posting and note the minimum qualifications and the selection process. Please indicate all relevant education and experience on the application.

A County application is always required and is utilized as the primary document to determine if the applicant meets the minimum qualifications.

Resumes can be included as a supplement but cannot be used in lieu of completing the application. Applications must be entirely completed, and “see resume” will not be acceptable.

Applicants applying for more than one position must complete a separate application for each position.

Applications must be signed and dated, and returned to the Human Resources Department on or before the closing date.

Completed applications should be submitted or mailed to: Mason County Human Resources, 411 North Fifth Street, Shelton, WA 98584, humanresources@masoncountywa.gov

Mailed applications must be postmarked no later than the closing date. Additional materials will not be accepted after the closing date (with exception to mailed applications/material with postmark by the closing date). Applicants should keep a copy of their completed application and any supplemental pages because they will not be returned nor copied after receipt.

Applicant Qualifications – All candidates must meet minimum requirements. Often, the most competitive applicants will possess qualifications far exceeding the required minimum. If a large number of applications are received, only the most qualified applicants will be involved in the selection process.

Authorization to Work – Successful candidates must present documentation proving authorization to work in the United States (as required by federal law).

Work Environment – Mason County maintains a drug-free work environment and prohibits smoking in all County buildings.

“At-will” Positions – Some positions are considered “at-will” or at the pleasure of the employer. Therefore, the County does not need to establish “just cause” or “cause” to terminate the employment relationship. Selection to at-will position does not create or constitute an employment contract or agreement.

Affirmative Action/Equal Employment Opportunity – Mason County is an equal opportunity employer, committed to fair employment practices and does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran’s status, disability, or any other bias prohibited by federal, state or local law.

Accommodation – Applicants with a disability requiring accommodation during the selection process should notify the Human Resources Department at (360) 427-9670 Ext. 290.

Health Insurance – Regular full-time employees and their qualifying dependents are eligible for medical, dental, vision, and life insurance coverage. Some regular part-time employees may receive the same coverage. Employees may partially contribute premiums depending upon the type of coverage selected.

Paid Leave – Sick leave, holidays, and vacation are provided in accordance with the County policy or union contracts. Vacation accrual rates increase at regular intervals based on length of service with the County.

Retirement Plan – All regular Mason County employees are enrolled in the Washington State Public Employee’s Retirement System (PERS, PSERS or LEOFF). The County and employees contribute jointly to the plans.