Internal posting with AFSCME is concurrent with posting for the public. Therefore, if a qualified candidate from within the bargaining unit applies, that person could be selected for the position.

OPEN: December 7, 2022 
– OPEN UNTIL FILLED –
REVIEW DATE: December 21, 2022
MONTHLY SALARY: $4,334-$5,978

Job Summary
A full position description is available at the Human Resources Office. Contact information is below.
This position is the primary lead for training all newly hired AFSCME clerical within the Assessor’s office. Incumbents also perform a variety of computer-related program tasks in support of the Assessor’s Office, with work being only periodically reviewed by a supervisor. Incumbents are expected to function with considerable independence and have latitude in exercising independent judgment within the framework of existing policies and procedures. This position performs a variety of technical duties involving the maintenance of assessment and levy records and related information systems. Coordinates the assessment and administration of the real and personal property annual revaluation program.

Examples of Duties
(Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class). Participates in a variety of complex and responsible technical support activities within the Assessor’s Office. (LEVIES) Prepares values for certification of levies; interprets and verifies taxing district levy certification and ordinances/resolutions and election results. Calculate and certify levy rates for taxing districts assuring the levy limitations comply with state-mandated RCWs and WACs. Communicate and coordinate with the Assessor’s office of adjoining counties to set levy rates for shared taxing districts. Coordinate with the WA State Department of Revenue on property tax issues and other matters affecting the administration of levies and personal property. Calculates timber-assessed values and timber tax distribution amounts ensuring that values and amounts are allocated to the appropriate levies. Responsible for the calculation of Payment in Lieu of Taxes (PILT) ensuring that the values and levy rates are allocated to the appropriate tax code area. Corresponds with taxing districts during their preliminary and final budget requests regarding property tax levy limitations, calculations, and potential impacts of levy limitations. Assists districts with calculating preliminary allowable amounts. Prepares a variety of reports and/or compilation of information at the request of the taxing district. Prepare annual, date-sensitive reports that include the Levy Report, Senior Report, Final Values Report, Assessor’s Certification of Assessment Rolls to County BOE, Taxing District Boundary Report, Personal Property Stratification Report, Assessor’s Certification of New Construction, Revaluation Progress Report, and Abstract of Assessed Values Report for Department of Revenue as required by statutes. Insure that all state-regulated deadlines are met in regard to personal property and real property assessments in order to promote a timely, orderly process for property taxation. (PERSONAL PROPERTY) Processes personal property listings by reviewing for completeness and compliance, analyzing data reported, assigning depreciation rates, updating for asset additions, and applying valuation factors. Responsible for researching, analyzing, inspecting, and processing destroyed personal property claims. Coordinates the annual update of the cost/depreciation rates and tables into the computer database. Responsible for the annual personal property report mailings by reviewing statutory requirements and Legislative changes, running computer data extracts to create database files, and coordinating printing and mailing. Ensures that all deadlines are met in regard to revaluation notices. Provides data upon request for state reports by initiating computer program queries. Processes destroyed property, fire patrol corrections, and DNR fire combinations. Processes in-house corrections, Assessment Roll Corrections, and the resulting tax roll corrections in coordination with the Treasurer’s Office. Processes advance taxes. Serves as backup for DFL and Current Use removals. Provides administrative support for the DFL and Current Use Programs.

Education and Experience
Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. A typical way to obtain the knowledge and abilities would be: A High School Diploma or GED. An Associate of Arts degree in accounting, business administration, or a related field, plus two years of data entry experience and one-year involving real property.

Licenses and Certifications

• Must attend the Fundamentals of the Assessor’s Office training, IAAO course 101, Interpreting Legal Documents, Basic and Senior Levy, Personal Property Admin, and Current Use Administration training from the Department of Revenue within 18 months of hire.
• Valid WA State driver’s license.

Application & Selection Process
Applicants are required to submit a Mason County Application – https://masoncountywa.gov/forms/human-resources/mc_job_application_web.pdf

The completed application may include additional pages of employment history using the application format, and a resume may be attached. The completed application will be used as the primary document to determine if the minimum qualifications are met for this recruitment. Misrepresentation, incomplete, or inaccurate entries may be the cause of application rejection, removal from the employment list, or discharge from county service. Applicants will be screened based on education and experience, and the top candidates will be scheduled for interviews. Selection factors will include demonstrated knowledge and abilities for the particular position. Only those candidates chosen for interviews will be contacted. 

Application Instructions – Carefully read the posting and note the minimum qualifications and the selection process. Please indicate all relevant education and experience on the application. A County application is always required and is utilized as the primary document to determine if the applicant meets the minimum qualifications. Resumes can be included as a supplement but cannot be used in lieu of completing the application. Applications must be entirely completed, and “see resume” will not be acceptable. Applicants applying for more than one position must complete a separate application for each position.

Applications must be signed and dated and returned to the Human Resources Department on or before the closing date. Completed applications should be submitted or mailed to: Mason County Human Resources, 411 North Fifth Street, Shelton, WA 98584, humanresources@masoncountywa.gov

Mailed applications must be postmarked no later than the closing date. Additional materials will not be accepted after the closing date (with the exception of mailed applications/material with a postmark by the closing date). Applicants should keep a copy of their completed application and any supplemental pages because they will not be returned nor copied after receipt.

Applicant Qualifications – All candidates must meet minimum requirements. Often, the most competitive applicants will possess qualifications far exceeding the required minimum. If a large number of applications are received, only the most qualified applicants will be involved in the selection process.

Authorization to Work – Successful candidates must present documentation proving authorization to work in the United States (as required by federal law).

Work Environment – Mason County maintains a drug-free work environment and prohibits smoking in all County buildings.

“At-will” Positions – Some positions are considered “at-will” or at the pleasure of the employer. Therefore, the County does not need to establish “just cause” or “cause” to terminate the employment relationship. Selection to an at-will position does not create or constitute an employment contract or agreement.

Affirmative Action/Equal Employment Opportunity – Mason County is an equal opportunity employer, committed to fair employment practices, and does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran’s status, disability, or any other bias prohibited by federal, state or local law.

Accommodation – Applicants with a disability requiring accommodation during the selection process should notify the Human Resources Department at (360) 427-9670 Ext. 290.

Health Insurance – Regular full-time employees and their qualifying dependents are eligible for medical, dental, vision, and life insurance coverage. Some regular part-time employees may receive the same coverage. Employees may partially contribute premiums depending upon the type of coverage selected.

Paid Leave – Sick leave, holidays, and vacation are provided in accordance with the County policy or union contracts. Vacation accrual rates increase at regular intervals based on the length of service with the County.

Retirement Plan – All regular Mason County employees are enrolled in the Washington State Public Employee’s Retirement System (PERS, PSERS, or LEOFF). The County and employees contribute jointly to the plans.

This selection process may be subject to change.
Equal Opportunity-Affirmative Action Employer & Drug-Free Work Environment.
This information does not constitute an expressed or implied contract or offer of employment. Any provision contained herein may be modified and/or revoked without notice.