Status: Full-time / Exempt

Position is open until filled.

See full details at http://www.tilthalliance.org/about/administrative-coordinator-job-description

Tilth Alliance works in community with Washington farmers, gardeners and eaters to build a sustainable, healthy and equitable food future. Through our work, we endeavor to encourage and support farmers and gardeners throughout Washington in adopting organic, regenerative, sustainable growing practices; to help bring sustainably produced food from the fields of farmers here in Washington to the plates of consumers; and to inspire people to enjoy growing, cooking and eating food that is delicious and healthy, strengthens their communities, and is good for the environment. The primary strategies we employ in this effort are advocacy, education and collaboration. Equity, inclusion, and the cultivation of an anti-racist culture are important outcomes expected of all the work we do.

Our finance and administration team is responsible for maintaining a strong foundation for the organization and its work. The Administrative Coordinator is a key member of the team performing a variety of duties that support the smooth operation of the office, as well as providing administrative support to the Executive Director and Finance & Administration Manager.

Job Responsibilities

Administrative and Operations Support – 65%

  • Ensure the business center, common areas, kitchen and workstations are well maintained, organized and orderly 
  • Maintain office equipment (copiers, postage machine) 
  • Provide administrative support to the Executive Director and Finance Manager 
  • Oversee service vendor contracts (cleaning company, printer leases) 
  • Maintain, inventory, track and manage the use of shared equipment (iPads, Square readers, walkie-talkies, etc.) 
  • Manage keys 
  • Oversee filing systems; maintain organization documents and records 
  • Order and inventory office supplies 
  • Open and distribute daily mail 
  • Support organizational events as arranged in advance 
  • Update and maintain staff roster 
  • Maintain a calendar of important business deadlines (i.e. annual business license renewal) 
  • Respond to and direct general emails

HR Support – 15%

  • Manage employee benefits 
    • Maintain relationships with all employee benefit providers including: 
      • Health insurer 
      • Dental insurer 
      • 401(k) administrator 
      • FSA administrator 
  • Assist with on-boarding new employees (required forms, benefit enrollment, office equipment and business software use) 
  • Communicate changes in employee status or benefit enrollment to benefit providers and Finance Manager
  • Create and maintain employee HR files 
  • Enter timesheets for bi-weekly payroll

IT Support – 20%

  • Provide basic in-office technical support and coordinate IT service through external contractor 
  • Troubleshoot internal issues related to individual workstations as necessary 
  • Manage phone system 
  • Maintain an up-to-date inventory of computers and other equipment issued to employees 
  • Keep a record of software licenses 
  • Assist with setting up Outlook for new employees

Desired Qualifications and Attributes

  • Have 2 years administrative and office support 
  • Be good at solving day-to-day technology issues 
  • Have excellent organizational skills and attention to detail 
  • Be proactive, dependable, approachable and accountable 
  • Be a proven problem solver 
  • Be proficient in all applications of Microsoft Office suite, particularly Outlook 
  • Be self-directed; able to work independently 
  • Be a collaborative team player 
  • Be passionate about the work of Tilth Alliance

This is a full time (40 hours/week) exempt position that requires occasional evening and weekend work. It is eligible for benefits including medical, dental, employee-funded Flexible Spending Account, 401k, paid vacation, sick and holiday time. This position will be based at our main office in Wallingford.

Compensation range: $40,000 – $45,000 DOE

How To Apply

Please submit a letter of interest and resume as one document in PDF or Word format outlining your experience with the requirements listed above and why you are interested in this position. Email all materials to hr@tilthalliance.org with the subject “Administrative Coordinator Application.” Applications will be reviewed as received and interviews will begin as needed. Position is open until filled.

We believe that justice, equity, diversity and inclusion are at the core of our work and are taking action to reform our systems to eliminate bias and adopt an anti-racist stance. Tilth Alliance is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.