Compensation: $19.50 – $22.50/hour, full time, non-exempt

Priority Application Date: July 28, 2021

 

See full job and application details at https://www.wta.org/our-work/about/job-opportunities/administrative-coordinator.pdf

Inspiring Hikers to Create Trails for Everyone, Forever

Washington Trails Association (WTA) is the nation’s largest state-based hiking and trail maintenance organization. Powered by hikers for more than 50 years, WTA works to ensure Washington’s trails stand the test of time, connecting people to the outdoors—from everyday adventures to backcountry explorations. We engage our community as public lands advocates, as trail stewards, and as on-the-ground experts sharing knowledge with fellow hikers. WTA’s strength is in its community and future success depends on fostering an inclusive organization and hiking community, where everyone feels welcome and represented.

Position summary

WTA seeks an Administrative Coordinator to support bookkeeping and business processes and assist the organization’s leadership with scheduling, event coordination and communication. Our success depends on careful stewardship of our relationships, so this position is an ideal fit for someone who values connection and has the ability to follow-up on tasks with great care. Our ideal candidate will be detail-oriented in maintaining smooth operations that inspire confidence in our work. The Administrative Coordinator reports to the Director of Business Operations and works closely with the CEO, Senior Accounting Manager, and the Business Operations team.

Primary Responsibilities

  • Business Operations (45%) 
  • Assist Senior Accounting Manager in maintaining day-to-day bookkeeping, including data entry for payables and receivables, routing payments and receipts, and pulling data as requested 
  • Support vendor relationships with a focus on productive partnerships and resource stewardship 
  • Facilitate grant and contract invoicing based on information provided by program staff 
  • Support recruitment processes by broadly posting open positions 
  • Maintain office environment and respond to general inquiries in collaboration with Office Manager 
  • Support risk management and operations processes as requested

Leadership and Board of Directors Support (45%)

  • Provide administrative support to WTA’s CEO, senior leadership and Board of Directors, including scheduling, correspondence management and facilitation of donor stewardship
  • Assist with meeting materials and event logistics, including planning and execution of board retreats, onboarding, meetings and other board events as needed

Team Support & General (10%)

  • Work with directors and event leads to maintain an internal calendar tracking WTA events 
  • Coordinate logistics for staff and board events (retreats, holiday socials and teambuilding gatherings) in partnership with leadership team
  • Attend and participate in WTA trainings, retreats and other program events as assigned 
  • Maintain up-to-date knowledge of WTA programs and priorities 
  • Other duties as assigned

Job Skills and Experience

Required 

  • Demonstrated commitment to WTA’s mission and values on diversity, equity and inclusion 
  • High ethical standards and ability to manage confidential information 
  • Ability to work independently in a fast-paced environment and as a member of a dynamic team 
  • Ability to engage and work with multiple stakeholders at all organizational levels 
  • Ability to use critical thinking and problem-solving skills 
  • Ability to accept and integrate feedback 
  • Strong technical skills and proficiency with Microsoft Office 365 or Google Suite 
  • Excellent document preparation, communication, and writing skills

Preferred

  • Cultural competency experience and demonstrated ability to work with people of diverse races, ages, genders, abilities and economic backgrounds 
  • Experience with basic bookkeeping or handling financial transactions 
  • Experience working with QuickBooks and Salesforce 
  • Excellent customer service skills

Location and Schedule

The Administrative Coordinator is a full-time, non-exempt position based in WTA’s Seattle office. Currently due to the COVID-19 pandemic, WTA staff have the option to primarily work from home through August 2021. Some tasks may require in-person presence at the office or occasional evening or weekend work for special events.

Compensation

Compensation starts at $19.50 – $22.50 per hour. Salary depends on experience. Benefit package includes medical, dental, vision, retirement, disability, transportation, and holiday, vacation and sick leave.

Diversity, Equity & Inclusion

WTA is committed to advancing equity through our work and to becoming a more inclusive organization. People of color and others with underrepresented identities (including but not limited to: gender identity, class, socioeconomic status, sexual orientation, age, ability, and background) are strongly encouraged to apply.

Washington Trails Association is an Equal Opportunity Employer and does not discriminate on the basis of age, ancestry, color, creed, gender identity, marital status, military status, national origin, parental status, political ideology, race, religion, sex, sexual orientation, the presence of any sensory, mental or physical disability, or any other characteristic protected by law.

To apply: submit a resume and a brief cover letter to jobs@wta.org. Include “Administrative Coordinator” in the subject line. This position is open until filled, with priority given to applications received by July 28, 2021. If you have any questions or need accommodation in our recruitment process, please contact jobs@wta.org. We look forward to hearing from you!