Salary: 60% of $3,024.00 – $4,014.00/month

Union Position: Yes

Shift: First Shift

Closing Info: Closes On 08/03/2021

See full job and application details at https://uwhires.admin.washington.edu/eng/candidates/default.cfm?szCategory=jobprofile&szOrderID=192788&szCandidateID=0&szSearchWords=&szReturnToSearch=1

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington Botanic Gardens has an outstanding opportunity for a part-time Program Assistant.

University of Washington Botanic Gardens (UWBG) mission is to: Provide meaningful educational experiences that enrich participants’ and visitors’ connections with plants and the natural world.

Commitment to Diversity, Equity, and Inclusion: At the University of Washington Botanic Gardens, we value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, fairness, and opportunity for all. We see implicit and explicit exclusion from green spaces like botanic gardens as an injustice that shapes our past and present and must be countered as we move into the future.

As a community, we believe that working to achieve equity and promote inclusion is both crucial and complex; we embrace the continuous commitment, the collective growth mindset, and the humility required to make meaningful transformation.

For the full statement of commitment, visit https://botanicgardens.uw.edu/about/

Reporting directly to the supervisor of the Adult Public Education Program, this 60% FTE (24 hours per week) position provides programmatic and clerical support for adult education programs and communications at the University of Washington Botanic Gardens (UWBG).  UWBG’s adult education programs encompass walking tours, continuing education classes, workshops and conferences. Primary communications channels include website, social media and e-newsletters.

The UWBG is comprised of two main sites – the Center for Urban Horticulture (CUH) and the Washington Park Arboretum (WPA).  Education programs are offered at both sites and online.  This position will serve as the primary contact for registrations and will assist with various aspects of preparing for, delivering and evaluating public education programs. The ideal candidate will be flexible and personable with excellent time management skills and a meticulous eye for detail.

Job duties:

  • Handle all aspects of registrations for UWBG adult education programs, maintaining detailed and well-organized records. Process and track registrations and log and document monies related to registrations and payments for course instructors and materials. Prepare forms necessary for payments and refunds.
  • Serve as first point of contact for the wide range of audiences participating in our various education programs, maintaining high levels of communication both internally and with the public via phone, email and in-person contact.
  • Assist with preparation for and implementation and evaluation of education classes and events.
  • Support conference planning committees and coordinate with speakers and sponsors.
  • Attend virtual and in-person events as needed to support registration, setup, hosting, and cleanup.
  • Apply for professional continuing education credits from organizations that offer them and manage attendance records.
  • Assist with event planning, coordination and logistics.
  • Track and document monthly budgets and financial transactions.
  • Produce flyers, postcards, e-newsletters and web content, including social media, to publicize classes and events offered by UW Botanic Gardens.
  • Create and schedule social media posts for UW Botanic Gardens main channels.
  • Assist with WordPress website updates and supporting other online calendaring and database/record-keeping systems.
  • Perform other related duties as assigned.

    As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

  • REQUIREMENTS
  • High school graduation or equivalent AND Two years of full-time clerical experience OR Equivalent education/experience.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    DESIRED

  • Bachelor’s degree in a related field.  Interest in horticulture, public gardens, informal education or a related field. 
  • Experience in an office environment that involved extensive contact with the public
  • Excellent organizational skills, as well as excellent oral/written communication skills. 
  • Experience providing administrative support, overseeing and executing office operations. 
  • Proficiency using a variety of software programs, including Word, Excel, Outlook and social media platforms. 
  • The ability to work well on a team as well as a willingness to work a flexible schedule that may include occasional evening and weekend work. 
  • Proficiency with a variety of software programs such as Adobe InDesign, PremierPro, Dreamweaver, basic PHP and html knowledge.
  • Prior experience working with databases in a registration capacity.

CONDITIONS OF EMPLOYMENT

The ability to work occasional evenings and weekends for events is required.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.