Opening Date: June 22, 2021
Closing Date: July 6, 2021
Department: Support Services – Central Operations Monthly
Salary: $3,418-$4,057
See fillable application PDF Employment Application 6102019 Fill In
JOB SUMMARY
(Full position description available at Human Resources. Contact information below) Performs a wide variety of clerical and office tasks in support of Support Services. Supports accounts payable, equipment inventory, and the Veterans’ Assistance program. Serves as the receptionist for the Commissioners’ office and back up to PBX operator for walk-in customers with business for the county.
EXAMPLES OF DUTIES
(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)
Performs a variety of clerical and office tasks, such as typing correspondence, various documents, and spreadsheets. Maintains conference room schedules, distributes mail and orders supplies. Provides technical accounting support for budget and accounting programs under the Support Services purview, to include accounts payable data entry, assembly of vouchers and record management in Excel. May serve as receptionist/PBX operator by directing incoming calls and visitors, takes messages, responds to requests for general information, and provides information regarding established procedures, policies and services. Schedules meetings and appointments. Exercises skill and judgment in dealing with the public to solve complaints, answer a wide variety of questions and provide information. Provides staff support to a variety of boards and commissions under the Commissioners’ purview. Supports the Support Services equipment inventory program and the Veterans Assistance Program. This includes screening applications for assistance, issues checks and managing the imprest checking account and performs other duties as assigned.
MINIMUM REQUIREMENTS
Office and Accounting practices and procedures. Standard office equipment, such as a computer, copier, FAX machine, scanner. Business English, composition, grammar, spelling, punctuation and format. Microsoft Office (Word, Excel, Access) and Social Media.
EDUCATION AND EXPERIENCE
Any equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities required to perform the job. A typical way to obtain the knowledge and abilities would be:
High school diploma or GED and two years of progressively responsible clerical experience. Accounting experience preferred.
APPLICATION & SELECTION PROCESS
Applicants are required to submit a Mason County Application. The completed application may include additional pages of employment history using the application format, and a resume may be attached. The completed application will be used as the primary document to determine if minimum qualifications are met for this recruitment. Misrepresentation, incomplete, or inaccurate entries may be the cause of application rejection, removal from the employment list, or discharge from county service. Applicants will be screened based upon education and experience, and the top candidates will be scheduled for interviews. Selection factors will include demonstrated knowledge and abilities for the particular position. Only those candidates chosen for interviews will be contacted. Please read the reverse side for additional information. This selection process may be subject to change.
This information does not constitute an expressed or implied contract or offer of employment. Any provision contained herein may be modified and/or revoked without notice.
Application Instructions – Carefully read the posting and note the minimum qualifications and the selection process. Please indicate all relevant education and experience on the application. A County application is always required and is utilized as the primary document to determine if the applicant meets the minimum qualifications. Resumes can be included as a supplement but cannot be used in lieu of completing the application. Applications must be entirely completed, and “see resume” will not be acceptable. Applicants applying for more than one position must complete a separate application for each position. Applications must be signed and dated, and returned to the Human Resources on or before the closing date. Completed applications should be submitted or mailed to: Mason County Human Resources, 411 North Fifth Street, Shelton, WA 98584, humanresources@co.mason.wa.us . Mailed applications must be postmarked no later than the closing date. Applicants should keep a copy of their completed application and any supplemental pages.
Applicant Qualifications – All candidates must meet minimum requirements. Often, the most competitive applicants will possess qualifications far exceeding the required minimum. If a large number of applications are received, only the most qualified applicants will be involved in the selection process.
Authorization to Work – Successful candidates must present documentation proving authorization to work in the United States (as required by federal law).
Work Environment – Mason County maintains a drug-free work environment and prohibits smoking in all County buildings.
“At-will” Positions – Some positions are considered “at-will” or at the pleasure of the employer. Therefore, the County does not need to establish “just cause” or “cause” to terminate the employment relationship. Selection to at-will position does not create or constitute an employment contract or agreement.
Affirmative Action/Equal Employment Opportunity – Mason County is an equal opportunity employer, committed to fair employment practices and does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran’s status, disability, or any other bias prohibited by federal, state or local law.
Accommodation – Applicants with a disability requiring accommodation during the selection process should notify the Human Resources Department at (360) 427-9670 Ext. 268.
Health Insurance – Regular full-time employees and their qualifying dependents are eligible for medical, dental, vision, and life insurance coverage. Some regular part-time employees may receive the same coverage. Employees may partially contribute premiums depending upon the type of coverage selected.
Paid Leave – Sick leave, holidays, and vacation are provided in accordance with the County policy or union contracts. Vacation accrual rates increase at regular intervals based on length of service with the County.
Retirement Plan – All regular Mason County employees are enrolled in the Washington State Public Employee’s Retirement System (PERS, PSERS or LEOFF). The County and employees contribute jointly to the plans.
Return Applications to: Mason County Human Resources
Mailing Address – 411 North 5th Street, Shelton, WA 98584
Physical Address – 423 North 5th Street, Shelton, WA 98584 humanresources@co.mason.wa.us Phone-(360) 427-9670 X 290 Fax-(360) 427-8439