Initial Posting Date:
04/22/2021
Application Deadline:
05/09/2021
Agency:
Department of Environmental Quality
Salary Range:
$3,079 – $4,647
Position Type:
Employee
Position Title:
Procurement Assistant (Procurement and Contract Assistant)
Job Description:
Candidates from diverse backgrounds are encouraged to apply. The Oregon Department of Environmental Quality is an equal opportunity employer and does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or disability, and is committed to workplace diversity.
Are you passionate about preserving, enhancing, and protecting Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ). At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water. Here is a video about DEQ: https://youtu.be/iP3K7JoLe1k
The Oregon Department of Environmental Quality has a full-time opportunity available for a Procurement Assistant (Procurement and Contract Assistant) located at DEQ’s Headquarters in Portland, Oregon.
Please consider joining an innovative team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality. The Central Services Division (CSD) assists the Agency in achieving its mission by providing central management services for the agency in accounting, budgeting, information systems, human resources, health and safety, training, policy and organizational development, purchasing, and facilities management. The division serves headquarters and 3 regional divisions, the Vehicle Inspection Program, and the Laboratory and Environmental Assessment Division. Services are provided for over 700 positions, various local and regional governments, and directly to citizens. Click here to view a map of all of the DEQ offices.
What you will do!
You will support DEQ by supporting procurement activities and by providing direction and assistance to staff in methods for procurement of goods, equipment, and services. You will purchase supplies, products, and services using the Agency SPOTS card and Purchase Orders; provide administrative support to PCS3s and PCS2s; work to facilitate procurements and train staff in procurement processes; work with staff on business process improvements with a goal of long-term efficiency gains; and review selection documentation. In addition, you will identify appropriate process and forms; ensure appropriate fund codes are applied to requisitions, agreements, and/or invoices; provide guidelines, policies, and procedures, as well as training, to managers and staff; and as needed, prepare simple agreements, contracts, or amendments.
What’s in it for you!
The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 10 paid holidays a year. In addition, we offer membership in the Public Employees Retirement System (PERS), and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). If you are passionate about Oregon’s environment, apply today!
This is a full-time, AFSCME represented position.
This recruitment may be used to fill future vacancies.
What are we looking for?
Minimum Qualifications: Two years of clerical-support experience in a related field, such as general business, accounting, contracts, purchasing, or project administration support, OR an equivalent combination of education and experience.
Candidates who are most competitive will also reflect the following:
- Experience with procurement and contracting; ability to understand DEQ’s complex accounting structure in order to process procurement documents, purchase orders, and agreements.
- Oregon Procurement Basic Certification (OPBC) or UPPCC Certified Professional Public Buyer.
- Ability to work with employees at all levels, and use tact, diplomacy, and clear verbal and written communication skills to ensure compliance with laws, rules, and regulations.
- Familiarity with State systems preferred.
- Ability to work independently as well as in a team environment.
Working Conditions:
Work is primarily in an office setting and will require heavy computer and phone use. Overtime may occasionally be required to meet deadlines. Occasional statewide travel may be required.
How to Apply: (complete the application in full)
- External Applicants Click on the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.
- Internal Applicants (current State of Oregon employees): Apply through your employee Workday account. View this job aid for assistance.
Helpful Tips:
- Be sure to attach a resume and cover letter.
- Allow yourself plenty of time to complete and submit the application, resume, and cover letter.
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- This posting closes at 11:59 PM on the close date listed.
- Be sure to check both your email and Workday account for updates regarding this recruitment.
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Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “What are we looking for?” section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.
Veterans Information:
DEQ provides veterans’ preference points to all eligible veterans. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.
Pay Equity:
As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information.
Work Authorization:
DEQ does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States.
Questions/Need Help?
If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at madeline.ouye@deq.state.or.us or (503) 347-5759. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.