Agency Mission: Ecology’s mission is to protect, preserve and enhance Washington’s environment and to promote the wise management of our air, land and water for the benefit of current and future generations.

Program Mission: The mission of the Administrative Services Program is to provide quality customer service and asset management to meet the agency’s current and future business needs.

This position is designated as the Agency’s MWE lead, housed in the Administrative Services Division (ASD). The ASD Director, in coordination with the Human Resources (HR) Director and the Chief Information Officer (CIO), assign work to the position. Additional broad direction is provided by the Agency Director, Deputy Director or collectively from the Executive Leadership Team.

Some of the key work activities of the Mobile Work Environment Specialist include:

Strategic Planning & Business Analysis:

• Reviews assessments of service level impacts resulting from pandemic response and provide to Human Resources (HR)/Information Technology Services Office (ITSO)/Administrative Services Division (ASD) Directors for their use the results of those assessments.
• Reviews other public and private sector experiences, both in Washington and nationally, regarding establishing and sustaining a mobile work environment.
• Integrates relevant policies or guidance developed by staff in HR/ITSO/ASD, Office of Financial Management (OFM) or other Executive Cabinet groups into the implementation of the Agency’s MWE Strategy.
• Produces or oversees the production of complex reports for use by Agency leadership. Summarizes financial implications of proposed MWE policies and presents those findings to the Director, Deputy Director and the Executive Leadership Team of the Agency for their consideration.

Project Management:

• Provides leadership related to MWE transition through management and staff presentations, engaging environmental program management teams and regional management teams to provide feedback, and support communication around the implementation of policies related to the MWE Strategy.
• Develops an Agency project plan for implementing MWE strategy to reflect the project’s work breakdown structure (WBS), deliverables, tasks, task dependencies, schedule, and resource assignments. Manages the project based on the developed plan and updates the plan as required.
• Develops business process for evaluating progress and overall results. In partnership with ITSO and HR, develop MWE guidance for program managers to use in establishing their program specific MWE goals and strategies.
• Uses tools and techniques available through agency resources, PMI standards, and LEAN methods to ensure efficient fact based decision-making.
• Assesses the impact of MWE strategy on Agency facilities and infrastructure requirements.
• Establishes a change management and communication plan.
• Assists and supports in the development and implementation of ASD managed projects.

Researches Complex Issues:

• Researches, gathers data, and gets input from mangers.
• Analyzes data and information that varies in nature and technical complexity.
• Presents data and conclusions.
• Makes recommendations regarding multidimensional and/or complex, unprecedented issues having broad scope and significant impact on the agency. Consults on critical time sensitive issues related to MWE implementation.

Some of the things this position is expected to accomplish:

This position serves as a project lead and reports directly to the ASD Director, in consultation with the HR Director and the CIO to develop specific objectives targeting Agency-wide MWE goals. Prepares work plans based on direction from these three administrative directors or the Director/ Deputy Director or can be self-initiated, in order to achieve the following tasks:

• Integrates relevant policies or guidance developed by staff in HR/ITSO/ASD, OFM or other Executive Cabinet groups into the implementation of the Agency’s MWE Strategy.
• Produces or oversees the production of complex reports for use by Agency leadership. Summarizes financial implications of proposed MWE policies and presents those findings to the Director, Deputy Director and the Executive Leadership Team of the Agency for their consideration.
• Develops an Agency project plan for implementing MWE strategy to reflect the project’s work breakdown structure (WBS), deliverables, tasks, task dependencies, schedule, and resource assignments. Manages the project based on the developed plan and updates the plan as required.
• Develops business process for evaluating progress and overall results. In partnership with IT and HR, develops MWE guidance for program managers to use in establishing their program specific MWE goals and strategies.
• Uses tools and techniques available through agency resources, PMI standards, and LEAN methods to ensure efficient fact based decision-making.
• Assesses the impact of MWE strategy on Agency facilities and infrastructure requirements.
• Establishes a change management and communication plan.

The ASD is a high performing, inclusive team of professionals dedicated to providing outstanding customer service and support to Ecology, agency staff, and Washington residents.

Please note: During Stay Home, Stay Healthy, staff are working a combination of in-office and/or telework based on position and business need.  

Ecology is maintaining less than maximum building occupancy, and requiring masks, health screening questions before entry, and social distancing.

This recruitment will remain open until filled. The initial screening will be May 12, 2021.  In order to be considered for the initial screening, please submit an application on or before May 11, 2021. The agency reserves the right to make an appointment any time after the initial screening date.
Qualifications

Required Qualifications:

There are multiple ways to qualify for this position. See options below:

Option 1: A Bachelor’s Degree in business administration, public administration, law, public health, health administration, or a related field

AND 

Five (5) years of professional experience in two (2) or more of the following areas:

• Conducting research
• Analyzing policies, laws, rules, or regulations
• Conducting business analysis and developing requirements
• Leading business projects
• Managing business operations
• Business policy development

Experience must include:

• Demonstrated ability to build relationships and collaborate with internal and external partners and stakeholders to cultivate an environment of engagement, belonging, respect, empathy, active listening and trust.
• Demonstrated knowledge of project management principles and experience using project standards (i.e., charters, work plans, status reports, etc.).
• Demonstrated proficiency in the use of Microsoft Office Suite.

Option 2: Master’s degree in one (1) of the fields listed above AND four (4) years of professional experience in two (2) or more areas bulleted above.

Option 3: Applicants will meet the required qualifications if they possess a combination of 9 years of professional-level experience and/or education, as detailed above. See chart below:

Additional experience and education combinations that meet the requirements for this position:

Possible Combinations	College credit hours or degree	Years of required experience as listed above.
Combination 1	No college credit hours or degree	9 years of experience
Combination 2	I have 30-59 semester or 45-89 quarter credits.	8 years of experience
Combination 3	I have 60-89 semester or 90-134 quarter credits (AA degree).	7 years of experience
Combination 4	I have 90-119 semester or 135-179 quarter credits.	6 years of experience
Combination 5	A Bachelor’s Degree	5 years of experience
Combination 6	A Master’s Degree	4 years of experience

Desired Qualifications:

We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

• Possess strong project management and performance reporting skills.
• Demonstrated ability to work both independently and cooperatively as a team member and is able to lead and facilitate teams and workgroups.

Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

Supplemental Information

Application Instructions:

Please complete the short on-line application, supplemental questions and upload:

• Your current chronological resume.
• A cover letter explaining how you fit the requirements of the position.

 
Important Note:
When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):

• Please be sure to remove private information such as your social security number, date of birth, etc.
• Do not attach documents that are password protected as these documents may not be reviewed and may cause errors within your application when downloaded.

Please to do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.  

It is in the candidate’s best interest to submit all of the documents requested above. Applications without these documents may be declined.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”

Other Information:

If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.

If you have specific questions about the position, please send an email to Jim Pendowski at: jim.pendowski@ecy.wa.gov. Please do not contact Jim to inquire about the status of your application.

To request a copy of the position description for this position, please email the Recruiting & Diversity Team at: careers@ecy.wa.gov. Please put the following language in the subject line: Request a copy of the Position Description for #P1149.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.