Administration Assistant 4
Recruitment #2021-03-0104
This is a Full-time, Permanent, Represented position.

Want to join something GREAT and make a difference?
The Department of Natural Resources (DNR) has an exciting opportunity within our Division/Region.  This position serves as the principal assistant with delegated authority performing delegated business and administrative matters to the Information Technology Division Manager/Chief Information Officer.  Functions as a member of the Division Manager’s management team.

Responsibilities:
Responsibilities include physical responsibility for all agency IT assets and direct support of the Division Manager and planning, organizing, and implementing of Information Technology’s office administrative activities.  Also responsible for invoice processing, records management, report preparation, coordination of DM’s calendar and scheduling, meeting management, logistical coordination, presentation preparation, and inventory reconciliation.  This position functions as the principal liaison between the Commissioner’s/Executive Management staff.

Coordinates and accomplishes varied and complex projects, makes decisions and acting on behalf of supervisor in administrative matters.  Assists in the coordination of management activities and provides administrative support.  Effectively communicates the CIO’s goals and perspective regarding administrative and policy matters.

Maintains respect, confidentiality, and professionalism in all matters pertaining to the management of a complex organization.

Required Qualifications: 

• 3 years of administrative experience, preferably at the Administrative Assistant 3 level or above in an information technology environment.
• Ability to maintain confidentiality when working with sensitive information.
• Excellent organizational and communication skills, verbal and written.
• Demonstrated ability to function effectively as a team member.
• Ability to establish priorities, track projects, establish deadlines and hold staff accountable for assigned work.
• Working knowledge of: office organization, methods, and management principals, inventory control and records management, establishing office procedures, standards, priorities and deadlines, office space allocation and planning, and human resource policies and rules, i.e. civil
  service reform, collect bargaining units, HRMS, personal service contracts and budget
  fundamentals.
• Experience in multi-tasking, managing short deadlines, and working independently in a fast-paced environment, with strong attention to details.
• Experience in taking direction from multiple managers and prioritizing work for oneself and them
• Experience with Microsoft 365 suite, Adobe Creative Cloud, with the ability to prepare high level documents, spreadsheets and presentations.

Our ideal candidate will also have the qualifications listed below:

• Desire to work both as part of a highly motivated team and as a productive individual with minimal supervision.
• Ability to maintain effective working relationships within the division, and between the division, executive management and other DNR organizations.
• Ability to exercise expert professional judgement regarding the confidentiality of sensitive matters encountered within the course of business operations.
• Experience in managing accounts payables, specifically inter- and intra-agency payments and vendor invoices.
• Experience using desktop applications producing organizational charts such as SABA.
• Experience with inventory application such as AssetWorks used for tracking inventory control and records management.

Location: 
One of the world’s most scenic places, Washington State offers breathtaking discoveries for people who love natural beauty and outdoor recreation, from the Pacific Coast shores to the rugged Cascade Mountains to the rolling hills of the Palouse. Your office will be located in Olympia. For more information on this area visit, http://olympiawa.gov.

Due to the COVID-19 pandemic, telework (mobile-work) is expected for most office activities. When approved to return, the incumbent is expected to report to their assigned duty station for work activities or may be approved for telework based on DNR’s telework policy.

About the Department of Natural Resources (DNR). 
Our mission is to manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs economically and socially for current and future generations. At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity and inclusion. With nearly 1,500 employees in locations throughout Washington, we manage and protect more than 5 million acres of state-owned forest, range, commercial, agricultural and aquatic lands.

DNR provides excellent benefits, a few of those include:

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefit package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

How to Apply: 
To be considered you must apply online at www.careers.wa.gov (Click on the APPLY button above). You must complete the entire online application to be considered for the position.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855)524-5627 or email CareersHelp@des.wa.gov.

Application Requirements:

• Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired and special requirements.
• Attach a resume describing your experience and qualifications.
• Provide three to five professional references – you may attach a document, use the References text field in the online application, or include with resume.
• Complete all supplemental questions.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

Veteran’s wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22 or other verification of military service. Please black out your social security number prior to attaching.  We thank you and are grateful for your service!

Persons needing accommodation during the screening process or this announcement in an alternative format may contact DNR Recruiting staff at (360) 522-2500 or (360) 522-0143 or by email at DNRrecruiting@dnr.wa.gov.  Those with a hearing impairment in need of accommodation are encouraged to contact the Washington State Telecommunications Relay Service (TRS) at 1-800-833-6388 or www.washingtonrelay.com.

DNR is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.

Check us out on: DNR’s website | Facebook | Twitter | Instagram | YouTube | WordPress

Questions?  Please contact Michelle Benton at Michelle.benton@dnr.wa.gov or e-mail us at DNRrecruiting@dnr.wa.gov