Contracts Specialist 1 – (Part-Time) Project – *06667

Salary
$21.27 – $27.90 Hourly
Location
Thurston County – Olympia, WA
Job Type
Project (limited duration)
Department
Dept. of Fish and Wildlife
Job Number
2020-06667
Closing
10/19/2020 11:59 PM Pacific
Description

PART-TIME/PERMANENT PROJECT
CONTRACTS SPECIALIST 1 

HABITAT PROGRAM  
Olympia, Washington

Anticipated Project Length: 8 Months
November 1st, 2020 – June 30th, 2021 

This recruitment is contract funded by a combination of federal and local (i.e. capital) funds.

The Contracts Specialist 1 provides strong business services while helping ensure that WDFW contracts are managed effectively. This position serves as the Contract Specialist for agreements related to the Washington Department of Ecology’s Office of Columbia River (OCR).

We are seeking a person who can effectively manage multiple projects simultaneously, is detail oriented, and is passionate about natural resource management and salmon recovery.

The optimal candidate is a team player who respects and values the opinions of others, creating an inclusive cohesive team environment where every member feels they contribute to the project.

Duties
KEY DUTIES AND POSITION OBJECTIVES:

  • Plan and provide timely and accurate budget analyses and assist in the review of Office of Columbia River’s (OCR) contracting procedures.
  • Support project managers with budget planning exercises such as helping to determine funding cost for activities in upcoming/future OCR contracts.
  • Help project managers with budget analyses requested by OCR or from internal requestors.
  • Assist in the review of OCR contracting procedures.
  • Review budget management and business practices associated with OCR contract administration with project managers.
  • Identify and recommend changes to improve business practices.
  • Review allotment and expenditure reports to help ensure project managers are informed of progress and compliance with contract budgets and deliverables.
  • Prepare and distribute monthly budget status reports.
  • Review and analyze monthly expenditures and projections for fiscal year and contract ending balances.
  • Flag variances or other issues for supervisor on a monthly basis.
  • Administer OCR contracts including sub-contracts with WDFW’s Habitat, Fish and Wildlife Programs.
  • Coordinate contract management duties and serve as the primary agency contact to OCR for interagency agreements.

WORKING CONDITIONS:

  • Work Setting:
    • Office setting assigned station is Olympia Natural Resources Building.
    • Teleworking options are available.
  • Schedule:
    • Part-Time: Twenty-two (22) hours per week during regular business hours.
    • Schedule varies between 8:00 a.m. – 5:00 p.m. – Monday – Friday.
  • Travel Requirements:
    • This position travels occasionally to project sites.
    • Infrequent overnight work may be necessary.
  • Customer Interactions:
    • Requires frequent contact with the Department of Ecology’s OCR contract staff, WDFW project managers and budget/fiscal staff.
Qualifications

REQUIRED QUALIFICATIONS:

  • Bachelor’s Degree.

          OR

  • Professional equivalent experience may substitute, year for year, for education requirement

PREFERRED QUALIFICATIONS:

  • One year of professional experience in administering contracts.
  • Experience developing allotments, tracking expenditures, submitting memo requests, and managing contract/grant close-out processes.
  • Demonstrated technical knowledge and skill with Excel.
  • Knowledge of state and federal laws and regulations governing contracts and agreements.
  • Experience administering or managing interagency agreements.
  • Working knowledge of indirect rate management.
  • Working knowledge of WDFW budget and financial tools and state financial systems – including AFRS (Agency Financial Reporting System), Enterprise Reporting, and OFM (Office of Financial Management) State rules and regulations.
  • Experience maintaining collaborative partnerships.
Supplemental Information

Please note: Failure to follow the instructions below may lead to disqualification.

In order to successfully apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

  • A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
  • A current resume
  • Three professional references

IMPORTANT NOTES:

Pursuant to the Governor’s Directive, 20-08, this position will be subject to one furlough day per month through November 30, 2020.

The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe.  We are hiring and encourage you to apply to open positions.  Many of our staff are currently working from home; we have transitioned to a virtual recruitment process, to include web-based interviews.

JOIN THE WDFW TEAM:

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect.

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

  • Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
  • Subject line should include recruitment number, position and Vet (for example: #10155 Biologist 1 – Veteran)
  • Include your name as it appears on your application in careers.wa.gov

MILITARY SPOUSE PREFERENCE NOTICE:

To take advantage of military spouse preference, please do the following:

  • Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov. 
  • Subject line should include recruitment number, position and MS (for example: #10155 Biologist 1 – MS)
  • Include your name as it appears on your application in careers.wa.gov

Apply here: https://www.governmentjobs.com/careers/washington/jobs/2875047/contracts-specialist-1-part-time-project-06667?keywords=06667&pagetype=jobOpportunitiesJobs

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore; we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.