{"id":53485,"date":"2024-06-20T08:53:02","date_gmt":"2024-06-20T15:53:02","guid":{"rendered":"https:\/\/sites.evergreen.edu\/mesweekly\/?p=53485"},"modified":"2024-06-20T08:53:33","modified_gmt":"2024-06-20T15:53:33","slug":"job-operations-coordinator-coastal-interpretive-center-ocean-shores-wa","status":"publish","type":"post","link":"https:\/\/sites.evergreen.edu\/mesweekly\/job-operations-coordinator-coastal-interpretive-center-ocean-shores-wa\/","title":{"rendered":"Job: Operations Coordinator, Coastal Interpretive Center (Ocean Shores, WA)"},"content":{"rendered":"\n

<\/p>\n

Operations Coordinator\u00a0<\/p>\n

Apply: https:\/\/interpretivecenter.org\/careers\/<\/a>
At the Coastal Interpretive Center (CIC) we\u2019ve entered a new phase of growth. Under new
leadership, the CIC is broadening our vision from a museum that requires people to come to us,
into a community organization that meets people where they are. We\u2019re more fully embracing
the people and places of our service area: Grays Harbor County and the western Olympic
Peninsula. We\u2019re reenvisioning our biology, ecology, and anthropology programs as the means
to an end \u2013 the goal being a reconnected community \u2013 so we can create a more dynamic
organization that leads a more dynamic region. To do this, we\u2019re refashioning the CIC into an
institution that utilizes cultural and natural history to inspire creative engagement with a
changing world.
Position Title Operations Coordinator
Location Ocean Shores, WA
Employment Type Part-Time, Non-Exempt
Starting at 10 hours per week
Salary Range $22 – $23 \/ hr
Application Timeline
1. Application submission period [Opens June 11, 2024]
2. Application review begins [July 3]
3. Initial phone interviews [July 8 to July 10]
4. In-person interviews [July 17 to July 19]
5. Job offer sent [July 19, 2024]
Document Contents
CIC Overview \u2022 Overview \u2022 Application Timeline \u2022 Summary of Role \u2022 Summary of
Responsibilities \u2022 Standards & Practices \u2022 Necessary Qualifications \u2022 Desired Qualifications
\u2022 Physical Requirements \u2022 Application Instructions
Coastal Interpretive Center 1033 Catala Ave SE Ocean Shores WA 98569 360.289.4617 Page 1
Summary of Role
The Operations Coordinator will be responsible for some aspects of financial administration of
the CIC, proper documentation of the CIC, and supply coordination of the CIC. Though this
position is created as a part-time position at coordinator level, we anticipate potential room for
growth in terms of hours worked, job responsibilities, and role within the organization, all
dependent on the incumbent\u2019s ability to grow with the position. We strongly encourage all
applicants who are interested to apply: even if you feel you do not have all necessary
qualifications, we still value your interest!
Benefits
This position is not eligible for remote work at this time. This position is eligible for flexible
scheduling. The CIC recognizes the need to provide competitive compensation and benefits; we
want all staff to feel valued for their contributions to the team. At this time we\u2019re building a
two-year roadmap through the year 2026 to both (1) create a pay schedule and benefits
package that fairly rewards staff and (2) to implement that roadmap. More details about benefits
can be shared during the interview phase of this job application process.
Community Accountability
As an organization that prioritizes community learning, community stewardship, and community
belonging, it\u2019s important that the CIC is accountable to our partners, supporters, volunteers, and
students. We\u2019re actively developing a plan that will positively impact our internal and external
operations. More details about community accountability can be shared during the interview
phase of this job application process.
Summary of Responsibilities
Financial Administration – 75% of hours
Bookkeeping – The Operations Coordinator will be responsible for managing the expenses and
revenue of the CIC in the following ways: (1) receiving and recording all bills and invoices,
working in coordination with specific CIC board members and Executive Director; (2) receiving
and recording all earned revenue, including donations, sponsorships, and grants, working in
coordination with specific CIC board members and Executive Director; (3) sending invoices as
needed to CIC partners.
Cash Maintenance – The Operations Coordinator will ensure the CIC\u2019s cash needs are met in
the following ways: (1) collecting and recording all cash revenue (earned through visitor services
or programs) and then depositing that cash; (2) maintaining petty cash for use in the CIC
bookstore
Coastal Interpretive Center 1033 Catala Ave SE Ocean Shores WA 98569 360.289.4617 Page 2
Documentation – 10% of hours
Mailing – Retrieving CIC mail, distributing and filing CIC mail to the correct persons, and
sending and answering CIC mail as directed will all be responsibilities of the Operations
Coordinator.
Administrative Filings – Working in coordination with the Executive Director, the Operations
Coordinator will ensure that the CIC maintains all municipal, state, and federal licenses and
certificates.
Supply Coordination & Administration – 15% of hours
Ordering – Coordinating with other staff, the Operations Coordinator will ensure that orders are
created, filled, tracked, and utilized to ensure the smooth functioning of the CIC museum,
bookstore, education, development, communications, and outreach functions.
Standards & Practices
The Operations Coordinator will uphold the mission, vision, and values of the Coastal
Interpretive Center, more information about which is available on the CIC website. Additionally,
the Operations Coordinator will actively participate in the culture of the CIC, promoting not only
the organization\u2019s mission, vision, and values, but also the shared success of the organization
through active collaboration with staff and board.
Coastal Interpretive Center 1033 Catala Ave SE Ocean Shores WA 98569 360.289.4617 Page 3
Necessary Qualifications
\u25cf Commitment to community and serving persons of all ages, abilities, and backgrounds
\u25cf Commitment to the shared growth of the CIC team and of the community
\u25cf Commitment to try, and if necessary, try again differently
\u25cf Commitment to transparency, collaboration, and accountability
\u25cf Commitment to self-reflection and situational humility
\u25cf Ability to work independently but under supervision
\u25cf Ability to work interactively with other team members
\u25cf Ability to self-teach new skills but to ask for help when needed
\u25cf Ability to switch between tasks and prioritize tasks as needed
\u25cf Ability to provide and receive feedback
\u25cf Ability to work in-person at the CIC campus
\u25cf Ability to pass Washington State background check (applies to all CIC staff and
volunteers)
\u25cf Experience thinking proactively to spot issues before they arise and thinking creatively to
create solutions when necessary
\u25cf Experience working with basic financial data
\u25cf Experience with data entry and data manipulation
\u25cf Valid Washington State driver’s license and ability to drive as needed
\u25cf Willingness to work outside normal business hours on occasion
\u25cf Interest in the natural and cultural history of Washington’s Pacific Coast
Desired Qualifications
\u25cf Bookkeeping experience (can be learned on the job)
\u25cf QuickBooks Online experience (can be learned on the job)
\u25cf Google Workspace experience (can be learned on the job)
\u25cf Demonstrated success with employee support and coordination
Physical Requirements
While performing the duties of this position, the employee is required to sit for long periods of
time, listen and respond to verbal instruction and direction, read and respond in writing to verbal
instruction and direction, and use a computer on a consistent basis. The employee must
occasionally lift and\/or move up to 50 pounds. Noise level in the work environment is usually
quiet.
Coastal Interpretive Center 1033 Catala Ave SE Ocean Shores WA 98569 360.289.4617 Page 4
Application Instructions
This position description is intended only to describe the Operations Coordinator position \u2013 this
is not an application! To apply for the position of CIC Operations Coordinator, please visit
www.interpretivecenter.org\/careers and click on the link titled \u201cClick here for application
instructions\u201d. You will be directed to a Google Form which will contain instructions on how to
email your resume and complete the online application. After completing the application, you will
receive email confirmation. All questions about the position not answered in this position
description can be directed to CIC Executive Director, Jacob: jbaker@interpretivecenter.org.
Coastal Interpretive Center is an Equal Opportunity Employer. The Coastal Interpretive center
does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age,
non-disqualifying physical or mental disability, national origin, veteran status, or any other basis
covered by appropriate law. All employment is decided based on qualifications, merit, and
business need.
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