<\/p>\n
Full-time<\/p>\n
Application materials must be received on or before 3:00 pm October 13, 2021. Interviews will be held October 21st. Position will remain open until filled<\/span><\/p>\n See full details and apply at https:\/\/lewisconservation.wordpress.com\/2021\/09\/27\/job-opening-10-13-21\/<\/span><\/a><\/p>\n Introduction<\/strong><\/p>\n This position is responsible for planning, organizing, developing, and managing the fiscal operations and contractual obligations of the Lewis Conservation District. The Administrator is involved with activities such as grant fiscal management, contract management and compliance, preparing financial records and processing tax reports, audit preparation, records and retention management, office administration and assisting the Manager and Board of Supervisors with other District projects and programs. Confidentiality and independent judgment are necessary. Work is characterized by a substantial amount of financial and administrative functions. Administrator must possess a high level of integrity, honesty, and strong customer service.<\/p>\n Duties<\/strong><\/p>\n Essential Duties & Responsibilities<\/p>\n \u2022 Responsible for District fiscal operations activities, including BARS accounting, payables and receivables, monthly payroll and employee expense reimbursements, preparation of monthly Board Financial Report, and monthly reconciliation of all District expenses and income. Maintains financial records in an organized manner. <\/span><\/p>\n \u2022 Manage QuickBooks accounting software for tracking expenses and income. <\/span><\/p>\n \u2022 Complete monthly payroll and benefit payments with appropriate means. <\/span><\/p>\n \u2022 Prepares monthly vouchers to appropriate funding agencies for grant and\/or expenses incurred. Maintain all financial and administrative documentation for projects. Assists with and submits required progress reports to funding agency project officers. <\/span><\/p>\n \u2022 Assists the District Manager in budget development and monitoring financial processes within the District. <\/span><\/p>\n \u2022 Prepare monthly Board of Supervisor packets for meeting and take minutes at the meetings. <\/span><\/p>\n \u2022 Prepares an Annual Financial Report for the State Auditor and is the primary contact for all State Auditor\u2019s Office audits. Organizes and sets up an internal audit\/Schedule 22 meeting annually.<\/span><\/p>\n \u2022 Serves as the District Elections Officer or alternate District Elections Officer. <\/span><\/p>\n \u2022 Prepare and schedule monthly 941 payroll tax payment: file quarterly and annual payroll taxes and forms including W2s and 3, complete annual proof of insurance, schedule 1094-B and pay state of Washington annual excise tax. <\/span><\/p>\n \u2022 Check SAM (U.S. Governments System for Award Management) for debarment of contractors before hiring them to complete a project. <\/span><\/p>\n \u2022 Assists with reception duties, including but not limited to greeting cooperators in person and\/or on the phone in a courteous manner that reflects favorably on the District. <\/span><\/p>\n \u2022 Utilize \u201cBest Practices\u201d methodologies as developed by the Washington State Auditor\u2019s office to ensure regulatory compliance. <\/span><\/p>\n \u2022 All duties and actions taken by the Office Administrator while on official duty will be performed in a safe and healthful manner and will be of a nature to reflect favorably on the District. <\/span><\/p>\n Supervision <\/span><\/strong><\/p>\n The Administrative Assistant is under the direct supervision of the District Manager. Additional assignments may be given by other members of the District. <\/span><\/p>\n Qualifications <\/span><\/strong><\/p>\n Required Knowledge and Skills <\/span><\/p>\n \u2022 Two years of progressive responsibility in accounting, and or grant administration and payroll. <\/span><\/p>\n \u2022 Adept at QuickBooks Pro accounting software, Excel spreadsheets. <\/span><\/p>\n \u2022 Possess solid Microsoft Office software skills and ability to use and learn other software suites. <\/span><\/p>\n \u2022 Exhibit excellent oral and written communication skills. <\/span><\/p>\n \u2022 Be self-motivated; organized, work efficiently, ethically, and honestly. <\/span><\/p>\n \u2022 Possess ability to work cooperatively and in a non-confrontational manner with others. Willingness to take direction and support colleagues and partner agencies with projects. <\/span><\/p>\n \u2022 Ability to organize and plan own schedule of activities related to work goals and objectives set by the District Manager. <\/span><\/p>\n \u2022 Ability to maintain accurate records regarding time-keeping and authorized expenses. Preferred Knowledge, Experience, and Skills <\/span><\/p>\n \u2022 Experience and knowledge in governmental agency accounting, BARS coding, grant management, and State of Washington records retention is desirable. <\/span><\/p>\n \u2022 Experienced with MS Access database or similar software to collect and analyze a variety of project and reporting information. <\/span><\/p>\n \u2022 Experience and demonstrated skill in graphic design and communication using graphic design application is preferred. <\/span><\/p>\n \u2022 Basic knowledge of a broad range of natural resource conservation issues, terminology, and best management practices. <\/span><\/p>\n Supplemental Information<\/span> <\/span><\/p>\n Compensation and Benefits<\/strong> <\/span><\/p>\n This position is a 1 FTE exempt (FLSA) status salary position with compensation of $3,216.00 to $3,535.00 per month, depending on qualifications. As outlined by policy, LCD provides sick and vacation leave; medical, dental, and vision insurance for employees and 60% of family members medical, dental and vision insurance; a SEP SAR plan in lieu of Social Security (LCD is not part of the WA State Public Employees Retirement System \u2013 PERS); and 10 paid holidays per year. <\/span><\/p>\n Application Procedure<\/strong> <\/span><\/p>\n Please submit cover letter, fillable application (available at the LCD website https:\/\/lewisconservation.wordpress.com<\/a>), and resume to nikki.atkins@lewiscdwa.com<\/a>; subject line: LCD Office Administrator. Emailed applications are preferred. <\/span><\/p>\n Three professional references will be required and contacted if applicant is selected for an interview. Application materials must be received on or before 3:00 pm October 13, 2021. Interviews will be held October 21st. Position will remain open until filled<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":3815,"featured_media":34097,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_s2mail":"yes"},"categories":[14,15],"tags":[4,32,28,33,141,13],"_links":{"self":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/43711"}],"collection":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/users\/3815"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/comments?post=43711"}],"version-history":[{"count":1,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/43711\/revisions"}],"predecessor-version":[{"id":43712,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/43711\/revisions\/43712"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/media\/34097"}],"wp:attachment":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/media?parent=43711"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/categories?post=43711"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/tags?post=43711"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}