https:\/\/www.conservationjobboard.com\/job-listing-office-administrator-berkeley-california\/3779819074<\/a><\/p>\nStillwater Sciences seeks a highly-motivated, take-charge Office Administrator to help coordinate day-to-day operations for our 30-person Berkeley office, which is also our corporate headquarters. This position is a full-time, Monday\u2013Friday, 8:30 AM\u20135 PM set schedule. This position is the primary point of contact and representative for all employees and vendors. Stillwater seeks someone who appreciates doing a job well and values employee morale by fostering a fun and comfortable workspace.<\/p>\n
The ideal candidate will:<\/strong><\/p>\n\n- Excel at juggling multiple priorities and deadlines<\/li>\n
- Thrive in a fast-paced environment with constantly changing job duties within a loose hierarchy<\/li>\n
- Find enjoyment and connection working with an academically-minded group of scientists who are passionate about what they do<\/li>\n
- Be a Jack-of-all-trades where no job is too big or too small<\/li>\n
- Be a creative problem-solver who takes initiative on projects and follows them to completion<\/li>\n
- Have a positive attitude<\/li>\n
- Be able to remain calm amid shifting deadlines and reprioritize tasks accordingly<\/li>\n
- Be able to \u201cread the room\u201d and act on changing needs of employees<\/li>\n
- Enjoy planning and executing fun events: we love to take breaks from work and enjoy each other\u2019s company<\/li>\n<\/ul>\n
The ideal candidate will possess:<\/strong><\/p>\n\n- A can-do, service-oriented attitude<\/li>\n
- A healthy dose of confidence, initiative, creativity, and drive<\/li>\n
- Superb time management skills<\/li>\n
- Exceptional organizational skills and communication skills (both verbal and written)<\/li>\n<\/ul>\n
Duties include but are not limited to:<\/strong><\/p>\n\n- Front desk related duties \u2013 greet visitors, answer and direct phone calls, web-conferencing (Teams and Zoom), mail distribution, business-related errands, and supply ordering<\/li>\n
- Working with employees in other offices and providing company-wide support<\/li>\n
- Maintain common areas (kitchen, copy room, conference rooms), office equipment, printers and computers<\/li>\n
- Data entry, filing, and project assistance<\/li>\n
- Report formatting\/editing, including Microsoft Office and Adobe Acrobat (PDF) support<\/li>\n
- Plan, coordinate, and breakdown company functions and office morale events (from large all-staff gatherings to intimate happy hours)<\/li>\n
- Book and coordinate marketing and project-related travel for employees<\/li>\n
- Arrange courier services and shipping (mainly FedEx and UPS)<\/li>\n
- Conduct scientific literature and database searches<\/li>\n
- Stock office supplies and general office upkeep and organization, staff support, and vendor relations<\/li>\n
- Post documents to our Intranet\/Sharepoint<\/li>\n
- Provide focused support to the President & CEO<\/li>\n
- Provide as needed support to Accounting, Human Resources, Marketing, and Information Technology departments<\/li>\n<\/ul>\n
Required qualifications include:<\/strong><\/p>\n\n- Proven organizational skills with the ability to effectively multi-task<\/li>\n
- Strong attention to detail and follow-through<\/li>\n
- Strong interpersonal communication skills, both verbal and written<\/li>\n
- High school diploma or equivalent work experience (Bachelor\u2019s degree preferred)<\/li>\n
- Willingness to assist in both administrative and technical arenas<\/li>\n
- Confidence to interact with all levels of staff, agency representatives, and vendors in a professional and courteous manner<\/li>\n
- Advanced Microsoft Office (Word, Excel, Access and Outlook)<\/li>\n
- Experience with Adobe Acrobat<\/li>\n
- Ability and motivation to use creativity and logic in dealing with a broad range of situations<\/li>\n
- Versatility to work both independently and collaboratively<\/li>\n
- Personal integrity and sound judgment, especially when working with confidential information<\/li>\n
- Have a clean driving record and active driver\u2019s license \u2013 having a car of your own will be\u00a0very\u00a0helpful<\/li>\n<\/ul>\n
Compensation and Application Details:<\/strong><\/p>\n