Who You Are<\/strong><\/p>\nYou prefer to be behind-the-scenes, rather than in the spotlight, but have a seat at the table where decisions are made. You\u2019re organized and like to think about systems and processes. You have at least 5 years of experience in bookkeeping, operations, and\/or benefits administration, and know your way around a Microsoft Excel spreadsheet\u2014you love spreadsheets. You\u2019re also a big fan of QuickBooks Online and know how to use it (for good, not evil.) In fact, in the software department, there is little that intimidates you, from point-of-sale software to content management systems, you\u2019ve seen it all and are quick to pick up new skills. You also understand IT infrastructures and enjoy interfacing with contractors to keep everything in tip-top shape.<\/p>\n
Proactive planning to ensure that everything runs smoothly is important to you. You enjoy working in a team-based, mission-driven environment and can create a welcoming space for people of all backgrounds and lived experiences. You have experience as a supervisor and provide the necessary support for your colleagues to do their best work. You are willing to engage in ongoing anti-racism training in support of the organization\u2019s values of equity, diversity, and inclusion. You manage your time well independently and are comfortable navigating conflict and stress with grace under pressure. At the end of the day, you always have a positive attitude, integrity, and a sense of humor.<\/p>\n
About the Position<\/strong><\/p>\nThe goal of the Operations Manager is to assure the smooth operation of Seattle Audubon by deft handling of routine financial and personnel management as well as administrative responsibilities concerning the building, grounds, equipment, and infrastructure.<\/p>\n
This position is located at the Seattle Audubon Nature Shop in Northeast Seattle, adhering to strict COVID-19 safety protocols. Occasional evening and weekend work will be required. People of color, women, LGBTQIA+, and other applicants from historically underrepresented groups are encouraged to apply.<\/p>\n
Duties and Responsibilities<\/strong><\/p>\nThe Operations Manager is responsible for the daily operations of Seattle Audubon as outlined below. The Operations Manager will also oversee Nature Shop activities and supervise the three Nature Shop staff.<\/p>\n
Specific activities and estimated % effort include, but are not limited to:<\/p>\n
Finance (55%)<\/strong><\/p>\n\u2022 Responsibility for the accuracy and timeliness of accounts payable\/receivable\/reconciliation (review, prepare bills and checks, record)<\/p>\n
\u2022 Responsibility for the accuracy and timeliness of processing payroll<\/p>\n
\u2022 Create cash deposits as determined by policy and consultation with the ED<\/p>\n
\u2022 Support creation of month-end reports for Board, staff (including grant support), and 990-preparation (in concert with the Accountant, Treasurer and Executive Director)<\/p>\n
\u2022 Facilitate the annual audit<\/p>\n
\u2022 QuickBooks Online record-keeping and reconciliation<\/p>\n
\u2022 Support the Finance Committee operations<\/p>\n
\u2022 Regular coordination with contract accountant to assure accurate and timely reporting<\/p>\n
\u2022 Prepare tax statements and arrange all payments<\/p>\n
\u2022 Create budget reports<\/p>\n
\u2022 Work with Executive Director and Board Treasurer to accurately populate annual budget<\/p>\n
Administration (30%)<\/strong><\/p>\nStaff<\/p>\n
\u2022 Provide human resources management (includes paperwork generation and storage, new-hire orientation and maintenance of Employee Handbook)<\/p>\n
\u2022 Manage and administer employee benefits (health, dental, vision, retirement, SDL, LDL, PFML)<\/p>\n
\u2022 Manage and administer insurances, including liability, certificates, D & O<\/p>\n
\u2022 Assure for emergency preparedness with supplies and drills as needed<\/p>\n
Building\/IT<\/em><\/p>\n\u2022 Ensure smooth operation of the facility including the building and equipment (including sprinklers, alarm, phone, copier, computers)<\/p>\n
\u2022 Be sure that the grounds (garden) meet the priorities as defined \u2013 security, pest reduction, demonstration garden<\/p>\n
\u2022 Manage non-website content IT, using contractors as budgeted, assuring that staff have current software and hardware for optimal productivity<\/p>\n
\u2022 See to building cleanliness through use of contractors as budgeted and staff as agreed to<\/p>\n
\u2022 Manage capital and infrastructure projects when defined<\/p>\n
\u2022 Maintain supplies<\/p>\n
Administrative support<\/em><\/p>\n\u2022 Assist in maintenance and alignment of Seattle Audubon governance documents, policies, and manuals<\/p>\n
\u2022 Be point-of-contact for Seattle Audubon Publications\u2019 authors and distributors<\/p>\n
\u2022 Support Executive Director as needed<\/p>\n
Nature Shop (5%)<\/strong><\/p>\n\u2022 Working with The Nature Shop staff to provide exemplary service to the Shop volunteers and customers while achieving budgeted revenue goals<\/p>\n
\u2022 Provide supervision to the Nature Shop staff<\/p>\n
\u2022 Assure that The Nature Shop participates fully in achievement of the strategic plan<\/p>\n
Volunteers (5%)<\/strong><\/p>\n\u2022 Work with Community Engagement Manager on operations (building and garden) and Nature Shop volunteer needs<\/p>\n
Organization Related (5%)<\/strong><\/p>\n\u2022 Participate in staff meetings and activities<\/p>\n
\u2022 Direct the Records Management Policy<\/p>\n
\u2022 Support onsite events as needed<\/p>\n
\u2022 Utilizing volunteers, manage lending library donations and maintain collection database<\/p>\n
\u2022 With the Executive Director, lead response on regional health and environmental catastrophes, including COVID-19 pandemic<\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":3815,"featured_media":34097,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_s2mail":"yes"},"categories":[14,15],"tags":[4,32,28,33,141,13],"_links":{"self":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/41871"}],"collection":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/users\/3815"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/comments?post=41871"}],"version-history":[{"count":1,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/41871\/revisions"}],"predecessor-version":[{"id":41872,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/41871\/revisions\/41872"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/media\/34097"}],"wp:attachment":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/media?parent=41871"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/categories?post=41871"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/tags?post=41871"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}