{"id":41348,"date":"2021-06-24T15:10:14","date_gmt":"2021-06-24T22:10:14","guid":{"rendered":"https:\/\/sites.evergreen.edu\/mesweekly\/?p=41348"},"modified":"2021-06-24T15:10:14","modified_gmt":"2021-06-24T22:10:14","slug":"job-senior-administrative-assistant-the-trust-for-public-land-seattle-wa-2","status":"publish","type":"post","link":"https:\/\/sites.evergreen.edu\/mesweekly\/job-senior-administrative-assistant-the-trust-for-public-land-seattle-wa-2\/","title":{"rendered":"Job: Senior Administrative Assistant, The Trust for Public Land (Seattle, WA)"},"content":{"rendered":"<p><!--more--><\/p>\n<p><strong><u>About The Trust For Public Land<\/p>\n<p><\/u><\/strong>The Trust for Public Land creates parks and protects land for people, ensuring healthy, livable communities for generations to come.<\/p>\n<p>Come be a part of an extraordinary organization that has created more than 5000 places, protected 3 million acres, generated $74 billion for parks and conservation, and help put more than 8 million people within a 10-minute walk of a park.<\/p>\n<p>See full job details and application instructions at <a href=\"https:\/\/www.linkedin.com\/jobs\/view\/2581881423\/\">https:\/\/www.linkedin.com\/jobs\/view\/2581881423\/<\/a><\/p>\n<p><strong><u>Position Summary<\/p>\n<p><\/u><\/strong>The Senior Administrative Assistant provides office management support for the Northwest office as well as executive support to the Northwest Director.<\/p>\n<p><strong><u>Responsibilities &amp; Essential Functions<\/p>\n<p><\/u><\/strong>General office management support for the Northwest\/Seattle office including the following:<\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Provide the central point of contact for communication with property management and security related to office repairs, maintenance, and renovation activities;<\/li>\n<li>Manage the Seattle office phone system, photocopier, printers, meter machine, plotter, and other office equipment;<\/li>\n<li>Manage relationships with vendors related to telecommunication, internet, photocopier, and other office equipment;<\/li>\n<li>Act as a liaison to IS Support and provide troubleshoot assistance for onsite issues.<\/li>\n<li>Provide in-person visitor reception and back-up phone reception;<\/li>\n<li>Process Northwest accounts payable for Washington and Oregon, that include preparation and proper coding of invoices and check requests, obtaining necessary approvals, and managing billing discrepancies with vendors;<\/li>\n<li>Sort incoming mail, prepare outgoing mail, and maintain all mailing supplies, including postage, meter, and mailing labels;<\/li>\n<li>Handle transmission of documents via fax, e-mail, courier and overnight services;<\/li>\n<li>Maintain Northwest directory, extension lists, and kitchen duty roster (if applicable);<\/li>\n<li>Develop and maintain member, community and stakeholder contact lists;<\/li>\n<li>Order and maintain office and kitchen supply levels;<\/li>\n<li>Help coordinate and plan office events such as the annual holiday party;<\/li>\n<li>Provide office support to Wenatchee and Bend field offices when necessary<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong><u>Administrative Support To The Northwest Director Including The Following<br \/>\n<\/u><\/strong><\/p>\n<ul>\n<li style=\"list-style-type: none\">\n<ul>\n<li>Manage the Northwest Director\u2019s calendar, availability, and coordinate meetings as directed;<\/li>\n<li>Coordinate Director\u2019s participation on four partner boards;<\/li>\n<li>Compose correspondence (letters, memos, e-mail) on behalf of the Director;<\/li>\n<li>Compile and submit expense reports;<\/li>\n<li>Conduct internet research and create PowerPoint presentations when necessary; and<\/li>\n<li>Collaborate with the Northwest Philanthropy Team and<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Assistance to Philanthropy, Marketing, and Project teams.<\/p>\n<ul>\n<li>Provide administrative support for local Advisory Board, including: scheduling meetings; managing meeting logistics; coordinating and distributing meeting agenda, packet and minutes; producing meeting minutes; and supporting new member orientations and Advisory Board committees.<\/li>\n<li>Participate in Leadership Team meetings; create and distribute agendas, meeting summaries, and coordinate successful completion of tasks and projects by keeping track of schedules and reminding people of responsibilities.<\/li>\n<li>Coordinate active and completed project lists, manage process for announcing recently completed projects<\/li>\n<li>Coordinate and execute with program staff on local events and event logistics, including: advisory board meetings\/events, community engagement activities, park openings, donor tours, annual leadership breakfast and others.<\/li>\n<li>Organize and prepare for various office events with staff and\/or partners.<\/li>\n<\/ul>\n<p><strong><u>Qualifications<br \/>\n<\/u><\/strong><\/p>\n<ul>\n<li>High school diploma and AS or AA (2 year college degree).<\/li>\n<li>Minimum 4 years\u2019 experience in administrative and office management support, at least 2 of those years supporting upper management.<\/li>\n<li>Excellent written and oral communication skills. Demonstrated ability to work well with others, including different functional areas within region as well as national departments.<\/li>\n<li>Excellent organizational abilities, attention to detail, promptness and dependability.<\/li>\n<li>Ability to work with a high degree of self-direction and flexibility, especially with respect to taking initiative, prioritizing multiple tasks, and using good judgment to resolve problems.<\/li>\n<li>Computer proficiency in Microsoft Word, Excel, Outlook, and PowerPoint is required, plus proficiency in web research tools.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":3815,"featured_media":34097,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_s2mail":"yes"},"categories":[14,15],"tags":[4,32,28,33,141,13,131,9],"_links":{"self":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/41348"}],"collection":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/users\/3815"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/comments?post=41348"}],"version-history":[{"count":1,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/41348\/revisions"}],"predecessor-version":[{"id":41349,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/41348\/revisions\/41349"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/media\/34097"}],"wp:attachment":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/media?parent=41348"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/categories?post=41348"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/tags?post=41348"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}