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- DESCRIPTION<\/a><\/li>\n
- BENEFITS<\/a><\/li>\n
- QUESTIONS<\/a><\/li>\n<\/ul>\n<\/div>\n
\n\n- \n
- Description<\/dt>\n
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![\"An](\"https:\/\/secure.neogov.com\/images\/AgencyImages\/jobposting\/1924\/jobpostings\/image\/F&W.PNG\")
<\/div>\nFULL-TIME\/PERMANENT\u00a0<\/strong><\/div>\nADMINISTRATIVE ASSISTANT 5 (AA5)\u00a0<\/strong><\/div>\n
\n<\/strong><\/p>\nWDFW Director’s Office\u00a0<\/strong><\/div>\n\u00a0<\/strong><\/div>\nSOUTHWEST – REGION 5:\u00a0<\/strong><\/div>\nClark Cowlitz, Klickitat, Lewis, Skamania, & Wahkiakum\u00a0<\/strong><\/div>\nDuty Station: Ridgefield, Washington<\/div>\nWDFW staff comprise a talented and passionate group of people dedicated to protecting Washington\u2019s Fish & Wildlife Resources. \u00a0<\/strong><\/p>\n
Our employees serve the public with integrity, we hold ourselves accountable to both the quality of our work, and the way in which we perform it.<\/strong><\/p>\n
![\"An](\"https:\/\/secure.neogov.com\/images\/AgencyImages\/jobposting\/1924\/jobpostings\/image\/Mt%20Adams.png\")
<\/div>\n(Mt. Adams – Photo Credit: Peggy Ushakoff)<\/p>\n
With that in mind,\u00a0<\/em><\/strong><\/p>\n
Picture yourself<\/em><\/strong>\u00a0being responsible for all administrative matters and facilities management for the Region 5 Office.<\/p>\n
This is an opportunity\u00a0<\/em><\/strong>to provide effective leadership while effectively managing the day-to-day operations.<\/p>\n
\u00a0<\/em><\/strong><\/p>\n
With your experience,\u00a0<\/em><\/strong>you will develop and maintain regional partnerships with the public, tribal representatives, volunteers, and service groups who share responsibility for fish and wildlife within Region 5.<\/p>\n
The optimal candidate\u00a0<\/em><\/strong>is a leader who\u00a0<\/em><\/strong>takes pride in their work, is result oriented, uses sound judgment, and can work collaboratively.<\/p>\n
We are seeking a candidate<\/em><\/strong>\u00a0with demonstrated skill representing WDFW values of professionalism, accountability, empathy, integrity, and respect.<\/p>\n<\/dd>\n
- Duties<\/dt>\n
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![\"An](\"https:\/\/secure.neogov.com\/images\/AgencyImages\/jobposting\/1924\/jobpostings\/image\/Ridgefield.png\")
<\/div>\n(Ridgefield National Wildlife Refuge – Photo Credit: Austin Kohout)<\/p>\n
Our Administrative Assistant 5,\u00a0<\/strong><\/p>\n
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- Assists the Regional Director, provides administrative support and fosters a cohesive team environment.<\/li>\n
- Works with confidential documents and time-sensitive calendars.<\/li>\n
- Schedules, maintains calendars, coordinates\/arranges travel, meetings, and conferences.<\/li>\n
- Develops biennial budget spending plans, monitors expenditures against allotments and responds to inquiries on the Region 5 budget.<\/li>\n
- Assists the Regional Director in the implementation and logistics of key agency initiatives and provides support for agency legislative initiatives.<\/li>\n
- Assists the Regional Director in identifying local needs\/issues to be included in the development of new initiatives.<\/li>\n
- Administers and manages the operational and financial functions of the Region 5 office \u2013 including developing, tracking, and managing the biennial budgets.<\/li>\n
- Leads, directs, and supervises the Customer Service program while providing regional office function and support to all Region 5 staff.<\/li>\n
- Is the liaison with the Director\u2019s Office and investigates and appropriately responds to complaints.<\/li>\n
- Provides information to customers, other agencies, tribes, and the public regarding agency and regional policies, management programs and key initiatives.<\/li>\n
- Ensures the optimum use of resources while effectively directing and managing the Region 5 office.<\/li>\n<\/ul>\n
WORKING CONDITIONS:\u00a0<\/strong><\/p>\n
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- Work Setting, including hazards:<\/strong>\n
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- Work is generally performed in an office setting at the Region 5 Office in Ridgefield, Washington.<\/li>\n
- Teleworking options may currently be available.<\/li>\n<\/ol>\n<\/li>\n
- Schedule:<\/strong>\n
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- Typically, Monday \u2013 Friday – 8:00 a.m. \u2013 5:00 p.m.<\/li>\n
- Must be available to be on call 24\/7 in case of emergencies.<\/li>\n
- This position may be required to work occasional weekends and evenings to meet workload demands.<\/li>\n<\/ol>\n<\/li>\n
- Travel Requirements:<\/strong>\n
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- Occasional travel for meetings, trainings, and visits to District Offices and\/or other field locations.<\/li>\n<\/ol>\n<\/li>\n
- Tools and Equipment:<\/strong>\n
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- Computer hardware\/software, multi-line phones, video conference equipment, and general office equipment.<\/li>\n<\/ol>\n<\/li>\n
- Customer Interactions:<\/strong>\n
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- Customer service is an integral part to agency success.<\/li>\n
- Routinely works the front counter, responds to phone calls from the public, and interacts with customers.<\/li>\n
- Supervises, assists, and mentors customer service personnel to ensure consistent, high quality service.<\/li>\n<\/ol>\n<\/li>\n<\/ul>\n<\/dd>\n
- Qualifications<\/dt>\n
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REQUIRED QUALIFICATIONS:\u00a0<\/strong><\/p>\n
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- One (1) year of experience as an Administrative Assistant 4.<\/li>\n<\/ul>\n<\/div>\n
OR\u00a0<\/strong><\/p>\n
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- Two (2) years of experience as an Administrative Assistant 3.<\/li>\n<\/ul>\n<\/div>\n
OR\u00a0<\/strong><\/p>\n
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- Three (3) years of progressively responsible experience as an office or business manager in the public or private sector.<\/li>\n<\/ul>\n<\/div>\n
AND<\/strong><\/p>\n
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- Voluntary, personal, academic, or quantifiable leadership experience.\u00a0<\/strong><\/li>\n
- Demonstrated experience in providing services, conflict resolutions and negotiations.<\/li>\n
- Familiar with fiscal documents – able to read and understand spreadsheets.<\/li>\n<\/ul>\n
Ability to:\u00a0<\/strong><\/p>\n
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- Make sound business decisions in a demanding environment.<\/li>\n
- Take on new assignments, difficult projects and accept challenges.<\/li>\n
- Organize\/prioritize work and multi-task.<\/li>\n
- Set meaningful expectations and establish priorities.<\/li>\n
- Collaborate with others and resolve conflicts.<\/li>\n
- Take initiative to maintain an accurate understanding of multiple programs.<\/li>\n
- Utilize independent judgment to explain programs and adaptations to specific situations.<\/li>\n<\/ul>\n
Certifications\/Licenses:\u00a0<\/strong><\/p>\n
\n- \n
- A Valid Driver\u2019s License and an acceptable driving record.<\/li>\n<\/ul>\n<\/div>\n
PREFERRED QUALIFICATIONS:<\/strong><\/p>\n
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- An Associate\u2019s Degree, or a higher-level degree.<\/li>\n
- Three (3) years of additional administrative experience.<\/li>\n
- Three (3) years of supervisory experience.<\/li>\n
- Professional experience working with Washington State policies and procedures, such as Office of Financial Management (OFM) regulations, governmental budget concepts, travel regulations, the legislative process, and\/or the Administrative Procedures Act.<\/li>\n
- Knowledge of Departmental policies, RCWs, and WACs.<\/li>\n<\/ul>\n<\/dd>\n
- Supplemental Information<\/dt>\n
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Please note: Failure to follow the instructions below may lead to disqualification.<\/strong><\/p>\n
\u00a0<\/strong><\/p>\n
In order to successfully apply for this position you MUST complete your profile at\u00a0www.careers.wa.gov<\/strong><\/a>\u00a0and attach the following to your profile before completing the online application:<\/p>\n
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- A\u00a0cover letter<\/strong>\u00a0describing how you meet the qualifications of this position (Generic cover letter will not be accepted).<\/li>\n
- A current resume<\/strong>.<\/li>\n
- Three professional references.\u00a0<\/strong><\/li>\n<\/ul>\n
IMPORTANT NOTES:\u00a0<\/strong><\/p>\n
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:\u00a0https:\/\/www.uscis.gov\/i-9-central\/form-i-9-acceptable-documents<\/a><\/p>\n
The Department of Fish and Wildlife\u2019s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe. \u00a0We are hiring and encourage you to apply to open positions. \u00a0We have transitioned to a virtual recruitment process, to include web-based interviews.<\/p>\n
JOIN THE WDFW TEAM:<\/strong><\/p>\n
Learn about our\u00a0agency<\/strong><\/a>\u00a0<\/strong>and the\u00a0perks<\/strong><\/a>\u00a0<\/strong>of working for WDFW!<\/p>\n
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. \u00a0We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency\u2019s mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect.<\/p>\n
WDFW employees may be eligible for the following:<\/strong><\/p>\n
Medical\/Dental\/Vision for employee & dependent(s), Public Employees Retirement System (PERS), \u00a0 Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, \u00a0 Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), \u00a0Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.<\/p>\n
![\"An](\"https:\/\/secure.neogov.com\/images\/AgencyImages\/jobposting\/1924\/jobpostings\/image\/Yes%20Vets.png\")
<\/p>\nDiversity, Equity, and Inclusion Employer<\/strong><\/p>\n
VETERAN PREFERENCE NOTICE:<\/strong><\/p>\n
To take advantage of veteran preference, please do the following:<\/p>\n
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- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.<\/li>\n<\/ul>\n<\/div>\n
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- Subject line should include recruitment number, position and Vet (for example: #10155 Biologist 1 \u2013 Veteran)<\/li>\n
- Include your name as it appears on your application in careers.wa.gov<\/li>\n<\/ul>\n
MILITARY SPOUSE PREFERENCE NOTICE:\u00a0<\/strong><\/p>\n
To take advantage of military spouse preference, please do the following:<\/p>\n
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- Notify us of your military spouse status by email at\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.\u00a0<\/strong><\/li>\n
- Subject line should include recruitment number, position and MS (for example: #10155 Biologist 1 \u2013 MS)<\/li>\n
- Include your name as it appears on your application in careers.wa.gov<\/li>\n<\/ul>\n
Note:<\/strong>\u00a0Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.<\/strong><\/p>\n
As part of WDFW\u2019s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. \u00a0 Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. \u00a0All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.<\/em><\/p>\n
The Department of Fish and Wildlife is an equal opportunity employer. \u00a0We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. \u00a0 All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status and are encouraged to apply.\u00a0<\/em><\/p>\n
\u00a0Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.<\/em><\/p>\n
This recruitment is essential to maintain operations and fulfill WDFW\u2019s legal obligations: support functions in region, HQ to provide limited customer service & manage office.<\/em><\/p>\n
If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or\u00a0<\/em>support@neogov.com<\/em><\/a>.<\/em><\/p>\n
Follow us on social media:\u00a0<\/strong>
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- Agency<\/dt>\n
- State of Washington<\/dd>\n<\/dl>\n<\/div>\n\n
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- Address<\/dt>\n
- \nView Job Posting for Agency Information<\/p>\n
View Job Posting for Location, Washington, 98504<\/p><\/address>\n<\/dd>\n<\/dl>\n<\/div>\n
- Notify us of your military spouse status by email at\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.\u00a0<\/strong><\/li>\n
- A current resume<\/strong>.<\/li>\n
- A Valid Driver\u2019s License and an acceptable driving record.<\/li>\n<\/ul>\n<\/div>\n
- Voluntary, personal, academic, or quantifiable leadership experience.\u00a0<\/strong><\/li>\n
- Three (3) years of progressively responsible experience as an office or business manager in the public or private sector.<\/li>\n<\/ul>\n<\/div>\n
- Two (2) years of experience as an Administrative Assistant 3.<\/li>\n<\/ul>\n<\/div>\n
- Work Setting, including hazards:<\/strong>\n
- BENEFITS<\/a><\/li>\n