\nThe essential functions of this position include but are not limited to<\/strong><\/p>\n\n- Responsible to perform program administrative support duties including assistance with proofreading and editing, research, implementation, record keeping, monitoring and routine operation of a specific City program<\/li>\n
- Develop and implement program related promotional materials<\/li>\n
- Maintain record keeping systems to track and measure program effectiveness<\/li>\n
- Ensures records and information systems are maintained in accordance with rules, regulation, space and other considerations; monitors and adjusts when necessary<\/li>\n
- Back up, copy, duplicate or archive records as necessary using a variety of methods, including computer systems, off site storage or transfer of documents to private storage or public archive facilities<\/li>\n
- Plans, develops and updates procedures required to implement Department records systems and information management programs<\/li>\n
- Performs and assists with Public Records requests and coordinates activities related to this function<\/li>\n
- Type various documents from written\/verbal instruction or machine dictation<\/li>\n
- Facilitating evening meetings by Zoom webinar<\/li>\n
- Punctual, regular and reliable attendance is essential for successful job performance<\/li>\n<\/ul>\n<\/dd>\n
- Minimum qualifications & Requirements<\/dt>\n
- \n
Knowledge\/Skills\/Abilities<\/strong><\/p>\n\n- Basic working knowledge of program area<\/li>\n
- Knowledge of various research methods and source material<\/li>\n
- Knowledge of basic municipal organization<\/li>\n
- Knowledge of community related programs<\/li>\n
- Skill in guiding, facilitating and communicating with a variety of audiences concerning program goals and operations<\/li>\n
- Skill in preparing, or assisting in the preparation of, promotional materials related to specific program<\/li>\n
- Skill in defusing interpersonal conflicts and dealing effectively with customers in various stages of emotional distress<\/li>\n
- Ability to work independently, set priorities, meet deadlines and exercise appropriate independent judgment in the completion of job duties<\/li>\n
- Ability to prepare and present program-related information to various audiences<\/li>\n
- Ability to assist in the preparation of grant and other funding source applications<\/li>\n
- Ability to lead and monitor the work of others<\/li>\n
- Ability to perform basic mathematics<\/li>\n
- Ability to maintain files and records in accordance with various funding source requirements<\/li>\n
- Ability to read, interpret and apply prescribed instructions and information to program administrative requirements<\/li>\n
- Ability to work cooperatively with others as a member of a service-oriented team<\/li>\n
- Demonstrated punctual, regular and reliable attendance is required<\/li>\n<\/ul>\n
Education\/Experience<\/strong><\/p>\n\n- Two years related experience is preferred<\/li>\n
- Experience in specific program area preferred<\/li>\n<\/ul>\n
Special Requirements<\/strong><\/p>\n\n- Some positions may require a valid Washington State Driver’s License<\/li>\n<\/ul>\n<\/dd>\n
- Supplemental information<\/dt>\n
- \n
Contacts<\/strong><\/p>\n\n- Depending on program assignment, the Program Assistant will have various interpersonal contacts including other City employees, business community, utility customers, other governmental agencies and\/or the general public.<\/li>\n
- Contacts with other City employees may be for the purpose of supervision, information sharing and\/or work coordination.<\/li>\n
- Contacts with the business community are often for the purpose of information sharing but may include problem resolution relating to the program.<\/li>\n
- Contacts with utility customers and the general public are usually for the purpose of information sharing.<\/li>\n
- Some contacts may be difficult, requiring the Program Assistant to use tact and courtesy when explaining City programs, policies and procedures.<\/li>\n
- The Program Assistant will always have other City staff to use as a resource in problem resolution.<\/li>\n<\/ul>\n
Supervision<\/strong><\/p>\n\n- May provide lead direction to less experienced employees and volunteers.<\/li>\n<\/ul>\n
Accountability<\/strong><\/p>\n\n- The Program Assistant is accountable for the timely, effective, professional completion of all assignments.<\/li>\n<\/ul>\n
Working Conditions<\/strong><\/p>\n\n- Depending on assignment, the Program Assistant may work in an office where noise and frequent interruptions are possible or in the field.<\/li>\n
- Some positions may involve exposure to customers in varying degrees of emotional distress, and physical\/verbal conflict.<\/li>\n<\/ul>\n
In order to participate in the recruitment process, accommodations for people with disabilities may be made by contacting Human Resources at (360) 753-8442.<\/p>\n
The City of Olympia is an Equal Opportunity Employer, committed to a diverse workforce. \u00a0Women, minorities, and people with disabilities are encouraged to apply.<\/dd>\n<\/dl>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":8699,"featured_media":34097,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_s2mail":"yes","footnotes":""},"categories":[14,15],"tags":[4,32,33,19,7,9],"class_list":["post-38375","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-full-time","category-jobs","tag-alumni","tag-full-time","tag-jobs","tag-local","tag-pnw","tag-students"],"_links":{"self":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/38375"}],"collection":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/users\/8699"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/comments?post=38375"}],"version-history":[{"count":1,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/38375\/revisions"}],"predecessor-version":[{"id":38376,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/posts\/38375\/revisions\/38376"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/media\/34097"}],"wp:attachment":[{"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/media?parent=38375"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/categories?post=38375"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/mesweekly\/wp-json\/wp\/v2\/tags?post=38375"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}