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- Description<\/dt>\n
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FULL-TIME- PERMANENT<\/strong><\/p>\n
INFORMATION GOVERNANCE MANAGER (WMS3)<\/strong><\/p>\n
\u00a0<\/strong><\/p>\n
Information Technology Services Division (ITS)<\/strong><\/p>\n
\u00a0<\/strong>Olympia, WA<\/strong><\/p>\n
Choosing where to grow your career has a significant impact on your professional and personal life, so its important that the company you work for is in alignment with your values.<\/strong>\u00a0WDFW staff work to exemplify the following values:<\/strong><\/p>\n
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- Accountability<\/strong>, we hold ourselves and each other responsible for acting consistent with our values and mission.<\/li>\n
- Service<\/strong>, we add value to Washington communities and seek to improve the public\u2019s experience.<\/li>\n
- Professionalism<\/strong>, we serve in a manner that reflects positively on the Department and on ourselves.<\/li>\n
- Integrity<\/strong>, we are consistently open, honest, ethical, and genuine in our actions.<\/li>\n
- Respect<\/strong>, we treat each other with dignity.<\/li>\n
- Empathy<\/strong>, we take time to understand and appreciate others.<\/li>\n<\/ul>\n
With that in mind,\u00a0<\/em><\/strong><\/p>\n
You will report to\u00a0<\/em><\/strong>the ITS Chief Information Security Officer and serve as the point of contact for all information governance initiatives within the agency by providing oversight on public records, records management, litigation and discovery.<\/p>\n
This is an opportunity to demonstrate your\u00a0<\/em><\/strong>excellent communication and project management skills along with the ability to interact effectively with agency management, program administrators, outside organizations and line staff.<\/p>\n
The Information Technology Services Division administers enterprise-level technology<\/em><\/strong>\u00a0services and support. Business and science operations are enhanced or newly created via effective internal systems development activity or by assisting and selecting best-qualified external-developer partners and effecting necessary integrations with DFW or State technology resources.<\/p>\n
As the Information Governance Manager<\/em><\/strong>\u00a0 you \u00a0thoroughly understand the requirements of the state Public Records Act, Records Act, RCW 42.56, RCW 40.14, data sharing requirements, relevant privacy laws, record retention laws and discovery rules for litigation \u00a0and will demonstrate strong leadership attributes and creative problem-solving skills.<\/p>\n<\/dd>\n
- Duties<\/dt>\n
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How you will make an impact,<\/em><\/strong>\u00a0<\/em><\/strong><\/p>\n
Serving as the agency Privacy Officer<\/em><\/strong>\u00a0and is responsible for ensuring that the private information of staff members and WDFW license holders are not produced to unauthorized recipients.<\/p>\n
Monitoring new<\/em><\/strong>\u00a0technology or changes to existing technology applications, products, or operational processes and ensures that privacy and protection of personal data is appropriately managed.<\/p>\n
As the Information Governance Manager,<\/em><\/strong>\u00a0you can be the central point of contact for matters involving privacy and data protection with the State\u2019s Office of Privacy and Data Protection.<\/p>\n
In charge of leading efforts<\/em><\/strong>\u00a0in developing, implementing, and managing an integrated IG program designed to optimize the agency’s use of its information. Makes recommendations for associated policy development, processes, procedures, and guidelines for information governance, enterprise content management, records management, public records requests\/public disclosure, and privacy issues.<\/p>\n
Identifying information management<\/em><\/strong>\u00a0and privacy laws and regulations and will support implementation actions to ensure compliance. Effectively represent the agency\u2019s positions and advocate internal and external policy consistent with the agency\u2019s objectives.<\/p>\n
Washington State has a long-standing commitment<\/em><\/strong>\u00a0to open government, including open access to nonconfidential data from state agencies. \u00a0The Information Governance Manager leads the agency efforts in promoting and facilitating open data.<\/p>\n
With your experience,<\/em><\/strong><\/p>\n
The Information Governance Manager<\/em><\/strong>\u00a0takes the lead in promoting a culture of information compliance and information governance best practices across the agency. Provides technical and tactical advice and act as the point of escalation for queries and concerns.<\/p>\n
And indirectly manages public disclosure<\/em><\/strong>\u00a0and records management across the agency and will have a keen focus on enhancing agency business operations while meeting the intent of applicable records and public records laws, regulations, and policies.<\/p>\n
You will work routinely with WaTech<\/em><\/strong>, and the Office of the Attorney General, and other internal and external stakeholders to provide these services.<\/p>\n
And lead and Supervise a staff of four to include:<\/strong>
\nManagement Analyst 4 (Public Records Officer) Records Management Supervisor (Records Officer) Management Analyst 3 (Litigation and Discovery Coordinator) Management Analyst 3 (Electronic Search)<\/p>\nWORKING CONDITIONS:\u00a0<\/strong>
\nWork Setting, including hazards:<\/strong>\u00a0Position\u2019s assigned duty station is at the Natural Resources Building on the Capital Campus in Olympia. Work performed is almost exclusively indoors in a fast-paced office environment. Teleworking options may currently be available for office work.
\nSchedule (i.e., hours and days):<\/strong>\u00a0Position is overtime exempt. \u00a0The incumbent is expected to schedule their time within a typical 40-hour work week and will adjust his\/her schedule and work additional hours as needed to meet business demands and deadlines
\nTravel Requirements:<\/strong>\u00a0Position requires some travel within the Olympia area and occasionally to offsite WDFW facilities in various cities across the state. \u00a0 Occasional overnight travel may be needed to attend or participate in various events.
\nTools and Equipment:<\/strong>\u00a0Office duties require use of Microsoft Windows and Office Suite of applications.
\nCustomer Relations<\/strong>: Requires frequent contact with customers within WDFW and external contact with other agencies, members of the public, etc.<\/p>\n<\/div>\n<\/dd>\n- Qualifications<\/dt>\n
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REQUIRED QUALIFICATIONS:<\/strong><\/p>\n
Required Education, Experience, and Competencies.<\/p>\n
\u00a0\u2022 Bachelor\u2019s degree or higher in business administration, sciences, information technology or other closely allied field.<\/p>\n
And,<\/strong><\/p>\n
\u00a0\u2022 Four or more years of management\/leadership experience, to include all aspects of workforce and performance development<\/p>\n
\u2022 Experience developing, implementing, and training on policies and procedures<\/p>\n
\u2022 Extensive written and oral communication skills; demonstrated ability to communicate complex and unusual topics for issues both verbally and in writing.<\/p>\n
Note: Closely related qualifying experience may be substituted for the required education on a year by year basis<\/strong>.<\/strong><\/p>\n
PREFERRED\/DESIRED EDUCATION, EXPERIENCE, AND COMPETENCIES<\/strong>.<\/p>\n
\u2022 Certified Information Privacy Professional (CIPP) by IAPP<\/p>\n
\u2022 Certified Information Professional (CIP) by AIIM<\/p>\n
\u2022 Information Governance Professional (IGP) Certification by ARMA<\/p>\n
\u2022 Demonstrated experience with the following subject areas:<\/p>\n
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\u00a0Specification of information management decision rights<\/p>\n<\/li>\n
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\u00a0Building an accountability framework to encourage desirable behavior in the valuation, creation, storage, use, archival and deletion of agency information.<\/p>\n<\/li>\n
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The Washington State Public Records Act or Freedom of Information Act<\/p>\n<\/li>\n
- \u00a0Records retention practices and rules<\/li>\n
- Content management practices and systems<\/li>\n
- Discovery laws and best practices, including the use of advanced search and document review tools (eDiscovery tools)<\/li>\n
- Executive Order 16-01 by Office of the Governor of the State of Washington \u201cPrivacy Protection and Transparency in State Government \u2018Modernizing State Agency Privacy Protection\u2019\u201d<\/li>\n<\/ul>\n<\/div>\n<\/dd>\n
- Supplemental Information<\/dt>\n
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Please note: \u00a0Failure to follow the application instructions will lead to disqualification.<\/strong><\/p>\n
To apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:<\/p>\n
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- A cover letter describing how you meet the qualifications of this position (generic cover letter will not be accepted)<\/li>\n
- A current resume (please make it succinct)<\/li>\n
- Three professional references (personal references do not count as professional)<\/li>\n<\/ul>\n
IMPORTANT NOTE:\u00a0<\/strong>The Department of Fish and Wildlife\u2019s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe. \u00a0We are hiring and encourage you to apply to open positions. We have transitioned to a virtual recruitment process, to include web-based interviews.<\/p>\n
JOIN THE WDFW TEAM:<\/strong><\/p>\n
Learn about our\u00a0agency<\/strong><\/a>\u00a0<\/strong>and the\u00a0perks<\/strong><\/a>\u00a0<\/strong>of working for WDFW!<\/p>\n
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. \u00a0We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency\u2019s mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect.<\/p>\n
WDFW employees may be eligible for the following:<\/strong><\/p>\n
Medical\/Dental\/Vision for employee & dependent(s), Public Employees Retirement System (PERS), \u00a0 Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, \u00a0 Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), \u00a0Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.<\/p>\n<\/p>\n
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<\/p>\nDiversity, Equity, and Inclusion Employer<\/strong><\/p>\n<\/p>\n
VETERAN PREFERENCE NOTICE:\u00a0<\/u><\/strong><\/p>\n
To take advantage of veteran preference, please do the following:<\/p>\n
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- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.<\/li>\n<\/ul>\n
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- Subject line should include recruitment number, position and Vet (for example: #10155 Biologist 1 \u2013 Veteran)<\/li>\n
- Include your name as it appears on your application in careers.wa.gov<\/li>\n<\/ul>\n
MILITARY SPOUSE PREFERENCE NOTICE:\u00a0<\/strong><\/p>\n
To take advantage of military spouse preference, please do the following:<\/p>\n
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- Notify us of your military spouse status by email at\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.\u00a0<\/strong><\/li>\n
- Subject line should include recruitment number, position and MS (for example: #10155 Biologist 1 \u2013 MS)<\/li>\n
- Include your name as it appears on your application in careers.wa.gov<\/li>\n<\/ul>\n
Note:<\/strong>\u00a0Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.<\/strong><\/p>\n
\u00a0<\/em><\/p>\n
As part of WDFW\u2019s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. \u00a0Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. \u00a0All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.<\/em><\/p>\n
\u00a0<\/em><\/p>\n
The Department of Fish and Wildlife is an equal opportunity employer. \u00a0We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. \u00a0All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status and are encouraged to apply.\u00a0<\/em><\/p>\n
\u00a0Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.<\/em><\/p>\n
This recruitment is essential to maintain operations and fulfill WDFW\u2019s legal obligations under the Washington Privacy Act.<\/p>\n
- Notify us of your military spouse status by email at\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.\u00a0<\/strong><\/li>\n
- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to\u00a0RecruitmentTeam@dfw.wa.gov<\/strong><\/a>.<\/li>\n<\/ul>\n
- Service<\/strong>, we add value to Washington communities and seek to improve the public\u2019s experience.<\/li>\n
- Accountability<\/strong>, we hold ourselves and each other responsible for acting consistent with our values and mission.<\/li>\n