From:Academic Deans
\nTo: All faculty and staff
\nDate: September 24, 2019<\/p>\n
Dear Colleagues:<\/p>\n
Welcome to Fall Quarter, 2019!\u00a0 Please pour yourself a cup of tea and read this set of Resources and Reminders in its entirety, including links and attachments. This is your toolkit for getting off to the right start, and a resource to check back with over time.<\/p>\n
Launching Fall Programs<\/strong><\/p>\n Registration Tracking Forms:<\/u>\u00a0Be sure to return your Week 1 tracking forms (accessible from the Faculty section of\u00a0my.evergreen.edu<\/a>\u00a0under “Class Lists and Evaluations”)\u00a0to the Registrar\u2019s office as soon as possible. Knowing which students listed are not attending your program or course is very important for those students’ future interactions with Registration and Financial Aid. An oversight at this early stage might mean entering a [false] “no credit” for those students later, which can have major consequences for them.\u00a0<\/strong>(Please note that\u00a0<\/strong>Rosh Hashanah coincides with the first week of class, as noted below).<\/p>\n On a related topic, if students are adding your program or course be sure they have completed the necessary paperwork through the Registrar’s Office. The deadline for adding or dropping a program or course is Friday, October 4.<\/p>\n Syllabi and Community Agreements:<\/u>\u00a0The deadline for submitting your Fall quarter syllabus and agreement is October 11th.<\/strong>\u00a0If you have not done so already, please send your fall syllabus and covenant to us using the convenient\u00a0Submit Syllabus and Community<\/a>\u00a0Agreement<\/u>\u00a0link from the Faculty section of your\u00a0my.evergreen.edu<\/a>\u00a0page. Turning in your syllabus will help us support students, meet our accreditation standards, and better understand the overall state of syllabi and covenants across the college.<\/p>\n Guest Speakers\/ Event Planning<\/u>: If you are planning to bring guest speakers to campus we encourage you to collaborate with other programs to share those opportunities. To encourage these types of collaborations there is a budget that will provide some matching funds for guest speakers when two or more programs collaborate. See\u00a0these guidelines<\/a>\u00a0for more information.<\/p>\n Supporting Students<\/strong><\/p>\n Sexual Harassment and Sexual Assault<\/u>:\u00a0Please share information with your students about resources around sexual harassment and assault: Students can\u00a0report online<\/a>\u00a0or contact Connie Gardner, the Title IX Coordinator in\u00a0LIB 3216,\u00a0titleixcoordinator@evergreen.edu<\/a>, (360)\u00a0867-5224. Reports to Campus Police for on-campus criminal activity are also an option.\u00a0Faculty are required to report information they may have about sexual harassment or sexual misconduct involving a student to the Title IX Office (contact information above);\u00a0Employees in Student Wellness Services are exempt from this requirement so that they can provide a confidential space for students\u00a0to discuss options about whether and how to proceed with making a report.<\/p>\n Field Trips and Gender Diversity<\/u>: On campus, our trans, gender non-binary, and otherwise gender diverse students have typically figured out how to navigate housing, restrooms, and other spaces. On field trips, they often find that navigating for basic needs can be much more difficult. This should not be the sole responsibility of students. Please make sure to ask about restroom and sleeping facilities at places where students will be staying overnight. Inquire about facilities in places such as museums or conferences where students might be spending long days. You may want to survey students about their needs early in the quarter. Such a survey process can also help you determine whether you need to bring other students up to speed on how to support gender diverse students. Wherever you go remember that Washington law ensures the right to use the restroom that accords with the gender one is and lives.<\/p>\n The CARE Team<\/u>: The CARE Team looks to colleagues across the college–and especially faculty–to orient students to the resources available at Evergreen. They encourage you to be familiar with services and make direct referrals to students for whom you are concerned. Making a referral\u00a0online to the CARE Team<\/a>\u00a0will ensure that any additional actions offered by the CARE Team will occur. Those working most closely with students are often best positioned to refer them to resources. The CARE Team can guide you in making those referrals.<\/p>\n Administrator Response Team<\/u>: The college has a team of people who aim to prepare for and respond to free expression events on campus. If you know of an event coming up, please let folks in the Deans\u2019 Area know so we can best support our students and other members of our campus community.<\/p>\n Upcoming Events and Deadlines<\/strong><\/p>\n Faculty deadlines for this coming year are available\u00a0here<\/a>. Also listed on the\u00a0Deans\u2019 Area website<\/a>.<\/p>\n SURF Celebration:<\/u>\u00a0Please join SURF students and faculty for a poster session on\u00a0October 18 from 3:30-5:00<\/strong>\u00a0in the Library Lobby. This will coincide with Return to Evergreen events.<\/p>\n The Fall Equity Symposium<\/u>: The second annual Fall Equity Symposium will take place on\u00a0November 14-15<\/strong>. This year\u2019s theme is \u201cTransforming Dialogue into Collective Action.\u201d The Call for Proposals is\u00a0here<\/a>. Please encourage students to attend workshops, performances, and a panel discussion with Washington female legislators of color.<\/p>\n Faculty Grants<\/u>: This year, the Faculty Foundation Grants will be increased to up to $10,000 each to support research or creative endeavors during leave without pay for fall, winter or spring quarters of 2020-21. Sponsored Research Grants will be awarded as before (to be awarded in summer or during the academic year).\u00a0Sponsored Research<\/a>\u00a0and\u00a0Faculty Foundation<\/a>\u00a0Grant Applications are\u00a0due October 25 by 5:00pm<\/strong>\u00a0(No late applications accepted).<\/p>\n Sabbatical Applications<\/a>\u00a0are\u00a0due on December 15, by 5:00pm<\/strong>\u00a0for the Academic Year 21-22. Please see separate email (sent on 9\/20) from Trevor Speller.<\/p>\n Policy Reminders<\/strong><\/p>\n Holidays for Reasons of Faith and Conscience<\/u>: Following an earlier message we sent this summer, we want to clarify state policy on\u00a0Holidays for Reasons of Faith and Conscience.<\/a>\u00a0Some of you will remember hearing about similar legislation a year ago,\u00a0RCW 28B.10.039<\/a>, which directed us to accommodate two holidays for reasons of faith or conscience and did not include the directive that the policy be included in our syllabi.\u00a0 The substitute bill,\u00a0Substitute Senate Bill 5166<\/a>, does not cap the number of such holidays and requires us to publicize the policy in our syllabi.\u00a0Please review and adjust your syllabi accordingly.\u00a0Rosh Hashanah, for example, begins the evening of Sunday,\u00a0September 29, and ends in the evening of Tuesday,\u00a0October 1. This means that students may potentially miss the first two days of class for this reason. Please do not drop students from your class or program unless you are sure it is not for this reason.<\/p>\n Academic Statements<\/u>: Fall is the season when full-time programs include at least 6 hours of in-program work on the Academic Statement.\u00a0<\/strong>Half-time programs should include at least three hours during the quarter. Consider using the academic statement as an occasion for one-on-one conversations about students\u2019 needs, hopes, and academic direction. Resources for in-program work are on the\u00a0Academic Statement Canvas page.<\/a>\u00a0If you have questions, you can always email\u00a0the Mentor Council<\/a>.<\/p>\n