{"id":2526,"date":"2021-01-29T15:58:04","date_gmt":"2021-01-29T23:58:04","guid":{"rendered":"https:\/\/sites.evergreen.edu\/ltc\/?p=2526"},"modified":"2021-01-29T15:58:35","modified_gmt":"2021-01-29T23:58:35","slug":"recast-important-info-on-honoraria-and-reimbursements","status":"publish","type":"post","link":"https:\/\/sites.evergreen.edu\/ltc\/2021\/01\/recast-important-info-on-honoraria-and-reimbursements\/","title":{"rendered":"Recast | IMPORTANT INFO ON HONORARIA and REIMBURSEMENTS"},"content":{"rendered":"\n<p><a><strong>From: <\/strong><\/a>&#8220;Rahn, Julie&#8221; &lt;rahnj@evergreen.edu&gt;<br> <strong>Date: <\/strong>Friday, January 29, 2021 at 3:12 PM<br> <strong>To: <\/strong>All Staff &amp; Faculty DL &lt;AllStaffFaculty@evergreen.edu&gt;<br><\/p>\n\n\n\n<p>Greetings, Faculty Members,<\/p>\n\n\n\n<p>Hope this finds you\nwell!<\/p>\n\n\n\n<p>Please note the\nfollowing changes from the Program Secretaries &amp; Academic Budget department\nneeded to process paperwork:<\/p>\n\n\n\n<p>In order to improve\nefficiency and consistency among the various divisions, we have streamlined the\nhonoraria and reimbursement processes.&nbsp; Please note and follow the changes\nbelow, effective immediately.&nbsp; <\/p>\n\n\n\n<ul><li>ALL guest speaker\/panel requests are now to be sent to\n     the Program Secretary DL only \u2013 <a href=\"mailto:programsecretaries@evergreen.edu\">programsecretaries@evergreen.edu<\/a> <\/li><li>Please do NOT send guest speaker\/panel requests\n     directly to an individual secretary or it will delay the payment.&nbsp; <\/li><li>You will no longer be responsible for obtaining the\n     guest speaker\u2019s W-9, SSN, address, or any other personal information.<\/li><li>Because of this, it is IMPORTANT you provide as much\n     lead time as possible, ideally a minimum of 2 weeks, thank you!<\/li><li>ALSO, while we make adjustments to workflow within the\n     department, please forward ALL Reimbursement Requests to the <a href=\"mailto:programsecretaries@evergreen.edu\">ProgramSecretaryDL<\/a> as\n     well.&nbsp; Sending it directly to a program secretary will only delay your\n     request. <\/li><\/ul>\n\n\n\n<p>Please provide the\nfollowing information for each of your guest speakers this quarter:<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nName of the speaker(s)<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nDate(s) of service, i.e. when they are Zooming with your group<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nPhone number to get their SSN<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nEmail address to send them a W-9<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nTopic they will be speaking on<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nAmount they will be paid<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nYour program name<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nYour program org code, if you know it<\/p>\n\n\n\n<p>&#8211;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;\nProgram name of any other contributing programs<\/p>\n\n\n\n<ul><li><strong>We will get the speaker\u2019s personal information directly      from them.\u00a0\u00a0 You do not have to provide their address or SSN, for example<\/strong>.<\/li><\/ul>\n\n\n\n<p>After both parties\nprovide the needed info, either the honorarium agreement (HA) or a contract and\nA-19 will be prepared, which your speaker will sign\/date after they have\nspoken.&nbsp; Then the HA or contract will be sent to you, for your\nsignature\/date.&nbsp; And then it will be forwarded to Tina for\nprocessing.&nbsp; <\/p>\n\n\n\n<p>Overall, processing\nHAs remotely is a longer, slightly more complex procedure.&nbsp; The key is\ngetting the W9 and then the HA back from the speaker in a timely manner.&nbsp;\nSo please let your speakers know they will be contacted twice via email, and\nthat they will need to return a completed W9 prior to the lecture and signed\nand dated paperwork after the lecture. <\/p>\n\n\n\n<p>Don\u2019t hesitate to\nbe in touch if you have any questions!<\/p>\n\n\n\n<p>Enjoy your day!<\/p>\n\n\n\n<p>Your Program\nSecretary Team <\/p>\n\n\n\n<p>Gen, Julie, and\nSusan<\/p>\n\n\n\n<p><a href=\"mailto:programsecretaries@evergreen.edu\">programsecretaries@evergreen.edu<\/a>&nbsp;\n<\/p>\n\n\n\n<p>Julie\nRahn<\/p>\n\n\n\n<p><strong>Academic Program Support<\/strong><\/p>\n\n\n\n<p><strong>Labs 1 &amp; 2<\/strong><\/p>\n\n\n\n<p><strong>Office: Lab 1, #1018<\/strong><\/p>\n\n\n\n<p><a href=\"mailto:rahnj@evergreen.edu\"><strong>rahnj@evergreen.edu<\/strong><\/a><\/p>\n\n\n\n<p>The\nEvergreen State College 2700 Evergreen Pkwy Olympia, WA 98505<\/p>\n\n\n\n<p>I am currently working Monday-Friday, 8-5, from home, and\nresponding to emails as quickly as I am able.&nbsp; <\/p>\n","protected":false},"excerpt":{"rendered":"<p>From: &#8220;Rahn, Julie&#8221; &lt;rahnj@evergreen.edu&gt; Date: Friday, January 29, 2021 at 3:12 PM To: All Staff &amp; Faculty DL &lt;AllStaffFaculty@evergreen.edu&gt; Greetings,&#46;&#46;&#46;<\/p>\n","protected":false},"author":4996,"featured_media":1714,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_mi_skip_tracking":false,"_s2mail":"yes"},"categories":[11,95],"tags":[],"_links":{"self":[{"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/posts\/2526"}],"collection":[{"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/users\/4996"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/comments?post=2526"}],"version-history":[{"count":1,"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/posts\/2526\/revisions"}],"predecessor-version":[{"id":2527,"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/posts\/2526\/revisions\/2527"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/media\/1714"}],"wp:attachment":[{"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/media?parent=2526"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/categories?post=2526"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sites.evergreen.edu\/ltc\/wp-json\/wp\/v2\/tags?post=2526"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}